CONVEYANCING SECRETARY

EMERALD LAW LLC; Singapore; Presencial; SGD 45.000 - 61.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Career development opportunities

Descripción de la vacante

EMERALD LAW LLC is seeking a Conveyancing Secretary with at least 1 year of relevant experience in Singapore law firms. You will support lawyers in residential and commercial conveyancing, prepare documents and liaise with banks, clients and government portals.

You will manage timelines, handle filings, and provide general administrative assistance to the conveyancing team while maintaining meticulous records and delivering timely updates to clients.

Formación

• Minimum 1 year of relevant experience as a Conveyancing Secretary in a Singapore law firm.
• Familiarity with Singapore conveyancing procedures, including HDB and private property transactions.
• Proficient with Microsoft Office and online conveyancing portals.
• Good organisational and time-management skills, with the ability to manage multiple files and deadlines.
• Meticulous, responsible and able to work independently with minimal supervision.
• Good communication and interpersonal skills.

Responsabilidades

• Handle and manage conveyancing matters from file opening to completion, including both residential and commercial property transactions.
• Assist lawyers in handling sales and purchases, mortgage financing, refinancing, transfers, and other conveyancing-related transactions.
• Prepare, draft and review conveyancing documents, letters, contracts, completion statements and other legal correspondence.
• Liaise with clients, banks, financial institutions, HDB, CPF Board, IRAS, SLA, law firms and other relevant parties to facilitate transactions.
• Prepare and submit necessary applications, searches, notices and registrations through relevant online portals, including HDB, SLA and other government platforms.
• Monitor transaction timelines, deadlines, completion dates and outstanding documentation to ensure timely completion of matters.
• Coordinate with banks and financial institutions on loan documentation, redemption statements, mortgage instructions and disbursements.
• Arrange for execution and witnessing of legal documents and follow up on outstanding signatures and supporting documents.
• Maintain proper filing, documentation and records in accordance with the firm's internal procedures and regulatory requirements.
• Attend to clients' enquiries and provide timely updates on the progress of their conveyancing transactions.
• Perform general administrative and secretarial duties and provide support to lawyers as required.

Conocimientos

Good communication

Time management

Organizational skills

Independent work

Herramientas

Microsoft Office

Conveyancing portals

Descripción del empleo

Conveyancing Secretary

Position: Conveyancing Secretary
Experience Required: Minimum 1 year of relevant experience
Basic Salary: S$4,000 – S$5,500 per month (depending on relevant work experience and capabilities)

Job Responsibilities

• Handle and manage conveyancing matters from file opening to completion, including both residential and commercial property transactions.

• Assist lawyers in handling sales and purchases, mortgage financing, refinancing, transfers, and other conveyancing-related transactions.

• Prepare, draft and review conveyancing documents, letters, contracts, completion statements and other legal correspondence.

• Liaise with clients, banks, financial institutions, HDB, CPF Board, IRAS, SLA, law firms and other relevant parties to facilitate transactions.

• Prepare and submit necessary applications, searches, notices and registrations through relevant online portals, including HDB, SLA and other government platforms.

• Monitor transaction timelines, deadlines, completion dates and outstanding documentation to ensure timely completion of matters.

• Coordinate with banks and financial institutions on loan documentation, redemption statements, mortgage instructions and disbursements.

• Arrange for execution and witnessing of legal documents and follow up on outstanding signatures and supporting documents.

• Maintain proper filing, documentation and records in accordance with the firm's internal procedures and regulatory requirements.

• Attend to clients' enquiries and provide timely updates on the progress of their conveyancing transactions.

• Perform general administrative and secretarial duties and provide support to lawyers as required.

Job Requirements

• Minimum 1 year of relevant experience as a Conveyancing Secretary in a Singapore law firm.

• Familiarity with Singapore conveyancing procedures, including HDB and private property transactions.

• Knowledge of conveyancing documentation, bank loan procedures, CPF matters and property completion processes.

• Proficient in Microsoft Office applications and familiar with relevant online conveyancing portals.

• Good organisational, administrative and time-management skills, with the ability to manage multiple files and deadlines.

• Meticulous, responsible and able to work independently with minimal supervision.

• Good communication and interpersonal skills, with the ability to liaise professionally with clients, lawyers and external parties.

• A proactive team player with a strong sense of ownership and initiative.

Compensation

• Basic salary ranging from S$4,000 to S$5,500 per month, commensurate with relevant experience, technical knowledge and capabilities.

• Attractive employment benefits and opportunities for career development.