Contract Specialist

OM Materials (S) Pte Ltd; Singapore; On-site; SGD 45,000 - 73,000; Full time

Job summary

OM Materials (S) Pte Ltd, based in Singapore, is a trading arm handling contracts and shipping for the group. The Contract Specialist drafts and reviews import/export agreements, coordinates with stakeholders, and ensures complete documentation and compliance across contracts.

You will liaise with Finance on Letters of Credit, maintain contract records, and support audits. Strong English and Chinese communication, plus MS Office proficiency, are essential to succeed in this role.

Qualifications

• Diploma in Business Administration or Logistics & Supply Chain or higher.
• 1–2 years of experience in shipping, logistics, contract administration, or related field.
• Sound knowledge of import/export contract management and Letters of Credit preferred.
• Self-driven team player with strong interpersonal, analytical, and organizational skills.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).
• Strong written and verbal communication in English and Chinese.

Responsibilities

• Draft, review, and coordinate standard commodity import and export contracts, agreements, and amendments.
• Work with internal stakeholders to facilitate timely contract reviews, approvals, and execution.
• Ensure contract documentation is complete, accurate, and properly maintained.
• Track key contract milestones, obligations, and compliance requirements with follow-up actions.
• Maintain accurate contract records and reporting within contract management systems.
• Support audits by providing relevant contract documentation and information.
• Liaise with the Finance Department on the issuance and administration of Letters of Credit.
• Contribute to smooth management of shipping and contractual processes.
• Handle ad-hoc duties as assigned.

Skills

English and Chinese communication

Interpersonal skills

Analytical

Organized

Education

Diploma in Business Administration or Logistics & Supply Chain

Tools

Excel

Word

PowerPoint

Job description

OM Materials (S) Pte Ltd (“OMS”), based in Singapore, is a wholly-owned subsidiary of OM Holdings Limited, that handles the logistics, procurement, marketing, and distribution activities of the Group.

With a long history of marketing ores and ferroalloys, OMS possesses an extensive trade network and an edge in connecting raw materials with buyers and users. Originally established in the 90s focusing on the raw materials trade in China, its scope and range of action have since evolved to a global scale, albeit retaining an Asian focus.

Collectively, OMS leverages the economies of scale of the Group’s operations to streamline raw material procurement and product sales. This is made possible by comprehensive product knowledge and a strong operational expertise in international trade execution.

Employment Type: Fixed-Term Contract (6 or 12 Months)

Contract Specialist

Key responsibilities:

• Draft, review, and coordinate standard commodity import and export contracts, agreements, and amendments to support the Company’s trading and shipping activities;

• Work closely with internal stakeholders to facilitate timely contract reviews, approvals, and execution;

• Ensure contract documentation is complete, accurate, and properly maintained;

• Track key contract milestones, obligations, and compliance requirements, ensuring timely follow-up and action;

• Maintain accurate contract records and reporting within contract management systems;

• Support audits by providing relevant contract documentation and information as required;

• Liaise with the Finance Department on the issuance and administration of Letters of Credit (LCs);

• Contribute to the smooth and efficient management of the Company’s shipping and contractual processes;

• Any other ad-hoc duties that may be assigned from time to time.
  

Requirements:

• Diploma in Business Administration or Logistic & Supply Chain or higher;

• Minimum 1 to 2 years of relevant experience in shipping, logistics, contract administration, or a related field;

• Sound knowledge of import and export contract management, contract administration, and Letter of Credit is preferred

• Self-driven team player, strong interpersonal skills, analytical

• Highly organized and detail-oriented, with the ability to manage multiple priorities and work effectively under pressure;

• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint;

• Strong written and verbal communication skills in English and Chinese, with the ability to communicate effectively with internal and external counterparts.