Contract Secretary, under Anaesthesia dept (GOVT Healthcare) #HAL

Recruit Express Pte Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment agency in Singapore is seeking an administrative assistant for the Clinical HOD to manage schedules, assist with medical staff claims, and maintain filing systems. Responsibilities include coordinating appointments and managing communications. Interested candidates should send their resumes via the provided email.

Responsibilities

• Maintain Clinical HOD’s diary schedule and confirm appointments.
• Manage admin duties such as typing, scanning, and coordinating meetings.
• Answer and screen telephone calls and enquiries for Clinical HOD.

Job description

Duration: 17 Nov 2025 to 16 Mar 2026

Salary: Up to $4200

Job Scope:

• Maintain Clinical HOD’s diary schedule and confirm appointments, meetings, lectures, seminars, and other official engagements
• Manage admin duties such as typing, scanning, making appointments, coordinating meetings, book meeting rooms, open general mails and replying to enquiries
• Answer and screen telephone calls and enquiries for Clinical HOD and department doctors
• Establish and maintain filing system
• Process incoming and outgoing mail
• Inform and/or remind HOD on matters of interest and importance
• Apply and prepare IT passwords, name stamp, name cards, workstations and car park access for newly joined doctors and visiting consultants
• Provide in administrative support to department doctors including HOs, MOs, residents
• Draft, compose and/or type documents (e.g. medical reports) and correspondences for Clinical HOD and department doctors
• Working together with other department admins on schedules
• Generate monthly roster for medical staff
• Compile department’s statistics and prepares department’s monthly reports
• Assist doctors (including visiting consultants) in their claims (night duty claims, meal allowance, training claims, etc)
• Administer other claims, as necessary

Interested candidate, kindly send a copy of your resume to [e-mail]

Adeline Lim Xin Ying [R23112000]

Email Address: [e-mail]

Recruit Express Pte Ltd

EA Licence No: 99C4599