Contract Executive Assistant - Regional Leadership - Up to $5,500 #HHLT

Recruit Express Pte Ltd; Singapore; On-site; SGD 56,000 - 61,000; Full time

Job summary

Recruit Express Pte Ltd is seeking an experienced executive assistant to provide regional support to the Regional Director and leadership teams. The role involves coordinating calendars, travel, meetings, and logistics across multiple countries.

This 6-month maternity cover starts mid-December 2026 and requires strong discretion, stakeholder management, and the ability to handle confidential information, with occasional after-hours activities for high-level events.

Qualifications

• Diploma or degree in Business Administration or related field.
• Minimum 5 years supporting senior executives.
• Experience managing complex calendars and regional travel.
• Highly organized, proactive and able to multitask.
• Strong communication and stakeholder management; discreet with confidential information.

Responsibilities

• Provide executive and administrative support to the Regional Director.
• Manage calendars, meetings, travel commitments, and business activities.
• Coordinate internal and external meetings, venues, catering, accommodation and logistics.
• Prepare agendas, presentations, documents and meeting materials.
• Coordinate end-to-end regional business travel including flights, hotels, visas and ground transportation.
• Process expense claims for up to 6 managers and maintain accurate expense records.
• Review invoices, coordinate approvals and support purchasing activities.
• Coordinate senior management, Board, CEO and external stakeholder visits.
• Support Country Chair forums, employee engagements, events and other regional activities.
• Liaise with suppliers and internal teams across different countries and business functions.
• Provide general regional administrative support and maintain relevant records.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Education

Diploma / Degree in Business Administration

Job description

Science Park Drive

$5,000-$5,500/month

6-Month Contract - Maternity Cover

Starting Early / Mid December 2026

Responsibilities

• Provide executive and administrative support to the Regional Director and regional leadership stakeholders
• Manage complex calendars, meetings, travel commitments and business activities
• Coordinate internal and external meetings, including venues, catering, accommodation and logistics
• Prepare agendas, presentations, documents, letters and meeting materials
• Coordinate end-to-end regional business travel including flights, hotels, visas and ground transportation
• Process expense claims for up to 6 managers and maintain accurate expense records
• Review invoices, coordinate approvals and support purchasing activities
• Coordinate senior management, Board, CEO and external stakeholder visits
• Support Country Chair forums, employee engagements, events and other regional activities
• Liaise with suppliers and internal teams across different countries and business functions
• Provide general regional administrative support and maintain relevant records

Requirements

• Min. diploma / Degree in Business Administration or related discipline, or equivalent relevant experience
• Min. 5 years of experience supporting senior executives
• Strong experience managing complex calendars, regional travel, meetings and events
• Highly organised, proactive and able to manage multiple priorities independently
• Strong communication and stakeholder management skills
• Professional and discreet when handling confidential information
• Comfortable supporting occasional activities outside standard working hours for senior visits or events