6 Months Executive Assistant | Kent Ridge | Up to $5500 #NKA

Recruit Express Pte Ltd; Singapore; On-site; SGD 56,000 - 67,000; Part time

Job summary

Recruit Express Pte Ltd is seeking an experienced Executive Assistant to support the Regional Director in Singapore. The role involves managing calendars, coordinating meetings and travel, planning events, and handling expense processes for a high-level regional team.

Responsibilities include cross‑functional coordination across multiple units, vendors and executives, ensuring timely follow-ups and smooth operations for leadership activities and corporate engagements.

Qualifications

• Diploma or Bachelor’s degree in Business Administration or related field
• 5+ years experience supporting senior executives and coordinating calendars, travel, meetings and events
• Experience working across multiple units, functions, countries or cultures in regional/international settings
• Strong proficiency in Microsoft 365 applications (Outlook, Teams, Word, PowerPoint, Excel)

Responsibilities

• Manage Regional Director’s calendar, meetings, appointments and schedules.
• Coordinate internal and external meetings, agendas, presentations and follow-ups.
• Arrange business travel including flights, accommodations, visas and transport.
• Plan and coordinate corporate events, leadership meetings and employee engagement activities.
• Process expense claims, invoices and purchase requests per policy.
• Monitor event expenses, budgets and financial records.
• Coordinate visits by senior executives and external stakeholders.
• Provide administrative support for Country Chair activities and forums.
• Liaise with internal departments, vendors and external parties for smooth coordination.
• Maintain leave schedules, public holiday calendars and internal communications.
• Provide general administrative support to regional team and Group Legal Team.

Skills

Calendar management

Executive support

Meeting coordination

Travel arrangements

Education

Diploma or Bachelor’s degree in Business Administration

Tools

Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel)

Job description

Location: Kent Ridge

Duration: 6 months contract - starting in Dec 2026 (maternity coverage)

Salary: Up to $5500

Job Responsibilities:

• Manage the Regional Director’s calendar, meetings, appointments and business schedules.
• Coordinate internal and external meetings, including logistics, agendas, presentations and follow-up actions.
• Arrange business travel, including flights, accommodation, visas and transportation.
• Plan and coordinate corporate events, leadership meetings and employee engagement activities.
• Process expense claims, invoices and purchase requests, ensuring compliance with company policies.
• Monitor event expenses, maintain financial records and track budgets.
• Coordinate visits by senior executives, board members and external stakeholders.
• Provide administrative support for Country Chair activities, forums and corporate engagements.
• Liaise with internal departments, vendors and external parties to ensure smooth coordination of activities.
• Maintain leave schedules, public holiday calendars, records and internal communications.
• Provide general administrative support to the regional team, Group Legal Team and Country Chair.

Job Requirements:

• Diploma or Bachelor’s degree in Business Administration or a related discipline, or equivalent relevant experience.
• Demonstrated at least 5 years’ experience supporting senior executives and coordinating complex calendars, travel, meetings and events.
• Experience working across multiple business units, functions, countries or cultures in a regional or international environment.
• Strong proficiency in Microsoft 365 applications, including Outlook, Teams, Word, PowerPoint and Excel.