Construction Office Manager

ZHENGDA ENERGY ENGINEERING PTE. LTD.; Singapore; On-site; SGD 72,000 - 108,000; Full time

Job summary

ZHENGDA ENERGY ENGINEERING PTE. LTD. is seeking a Construction Office Manager to oversee office administration and support project teams across multiple sites in Singapore.

You will ensure smooth coordination between office, sites, subcontractors, suppliers and authorities, while maintaining essential project documentation and compliance. The role requires a master's degree in a construction-related field and at least five years of relevant experience, with strong organizational and

Qualifications

• Minimum 5 years of relevant experience in construction office management, project administration or construction management.
• Master's degree in a construction-related field is required.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Manage and oversee the office administration and operational activities of the construction company, ensuring smooth coordination between the office, sites, project teams, subcontractors, suppliers and authorities.
• Provide administrative and operational support for construction projects, including documentation, contracts, progress reports, schedules, manpower records and site-related correspondence.
• Coordinate with Project Managers, Construction Managers, Site Engineers and others to ensure timely completion of project administrative requirements.
• Maintain and manage construction documents (contracts, LOA, drawings, method statements, site records, progress claims, variation orders, safety documents).
• Monitor project administrative matters, deadlines, submissions and approvals.
• Support management in coordinating manpower, site deployment, worker documentation, permits, and accommodation.
• Liaise with clients, consultants, contractors, subcontractors, suppliers and government authorities.

Skills

Organizational skills

Communication skills

Coordination

Project administration

Documentation

Education

Master's Degree in Construction Management / Civil Engineering / Building / Engineering Management

Relevant Singapore construction qualifications (preferred)

Tools

Microsoft Office

Job description

CONSTRUCTION OFFICE MANAGER

Job Scope / Responsibilities

• Manage and oversee the office administration and operational activities of the construction company , ensuring smooth coordination between the office, construction sites, project teams, subcontractors, suppliers and relevant authorities.
• Provide administrative and operational support for construction projects , including project documentation, contracts, progress reports, work schedules, manpower records and site-related correspondence.
• Coordinate closely with Project Managers, Construction Managers, Site Engineers, Site Supervisors and other construction personnel to ensure timely completion of project administrative requirements.
• Maintain and manage construction-related documents, including Project Contracts, LOA, drawings, method statements, site records, progress claims, variation orders, safety documents and other project documentation .
• Monitor project administrative matters, deadlines, submissions and approvals to support the smooth execution of construction works.
• Assist management in coordinating construction manpower, site deployment, worker documentation, work permits, accommodation and other manpower-related matters .
• Liaise with clients, consultants, contractors, subcontractors, suppliers and government authorities on matters relating to construction projects and site operations .
• Prepare and consolidate project reports, meeting minutes, progress updates and other management reports for construction projects.
• Assist the management team in monitoring project progress, construction costs, manpower requirements and administrative issues .
• Ensure proper filing, tracking and updating of all construction project records and documents.
• Support the management in resolving administrative and operational issues arising from construction sites and ongoing building projects .
• Perform other duties and responsibilities related to construction project management and office operations as assigned by the management.

Requirements

• Master's Degree is REQUIRED in Construction Management, Civil Engineering, Building, Quantity Surveying, Project Management, Engineering Management or a closely related field.
• Minimum 5 years of relevant experience in the construction industry , preferably in a construction office management, project administration or construction management role.
• Strong knowledge of construction project administration, site coordination, project documentation and construction operations .
• Experience working with construction contractors, consultants, subcontractors and relevant authorities.
• Strong organisational, coordination and communication skills.
• Able to manage multiple construction projects and administrative matters simultaneously.
• Good knowledge of construction documentation, project procedures and contractual requirements.
• Proficient in Microsoft Office, including Word, Excel and PowerPoint.
• Able to work independently and coordinate effectively with construction project teams and site personnel.

Preferred Qualifications

• Master's Degree in Construction Management / Civil Engineering / Building / Engineering Management is strongly preferred.
• Relevant experience with Singapore construction projects will be an advantage.
• Knowledge of Singapore construction industry requirements, procedures and regulatory requirements will be an advantage.