Construction HR Executive( Worker Portfolio)

WEIMA BUILDERS PTE. LTD.; Singapore; On-site; SGD 42,000 - 59,000; Full time

Job summary

WEIMA BUILDERS PTE. LTD. in Singapore East area seeks an Construction HR Executive (Worker Portfolio) to manage end-to-end HR administration for approximately 400 foreign workers, ensuring accurate manpower records and timely work pass administration.

You will oversee payroll, attendance, and manpower reporting, while coordinating onboarding, deployment, and welfare, plus supporting events, audits and ad-hoc projects to support operations.

Responsibilities

• Manage complete HR portfolio for ~400 foreign workers, maintaining accurate records.
• Handle Work Permit processes, MOM compliance, and visa-related documentation.
• Consolidate attendance, leaves, and payroll data for monthly processing.
• Coordinate worker onboarding, deployment, transfers, and exit formalities.
• Support worker welfare, medical claims, and employee relations matters.
• Plan and execute employee engagement events and welfare programmes.
• Support ad-hoc HR projects and process improvements.
• Maintain confidentiality and ensure governance in line with MOM requirements.

Job description

Construction HR Executive (Worker Portfolio)
East area

The HR Executive (Worker Portfolio) is responsible for the end-to-end HR administration and workforce management of approximately 400 foreign workers, ensuring accurate manpower records, timely work pass administration, statutory compliance, worker welfare and smooth site operations.

The role also supports employee engagement, company events and activities, while taking ownership of ad-hoc assignments and special projects delegated by management to support business and operational needs.

Key Responsibilities

1. Foreign Worker Portfolio & HR Administration

• Manage the complete HR portfolio of approximately 400 foreign workers, ensuring accurate, timely and confidential employee records.
• Maintain and update workers’ personal files, HRIS/database and manpower records in both hardcopy and digital formats.
• Manage worker movements including onboarding, deployment, transfer, leave, termination and repatriation.
• Prepare employment contracts, induction documents and other HR documentation for new and existing workers.
• Respond promptly to worker enquiries and coordinate resolution of HR and employment-related matters.

2. Work Pass, MOM & Regulatory Compliance

• Manage Work Permit applications, renewals, transfers and cancellations through the MOM portal.
• Monitor Work Permit, passport, security bond, medical, insurance and other document expiry dates to ensure timely renewal and compliance.
• Track IPA approval, Work Permit issuance, card collection and thumbprint appointments.
• Monitor foreign worker quota, levy, levy tiers and worker ratios and maintain accurate movement reports.
• Coordinate mandatory requirements including medical examinations, SEC (K), safety courses and relevant certifications.
• Support MOM, BCA and internal audits by preparing and maintaining required records and documentation.

3. Payroll, Attendance & Manpower Reporting

• Consolidate and verify monthly attendance, overtime, leave and no-pay leave records for payroll processing.
• Support monthly workers’ payroll preparation, levy reconciliation and payroll-related reports.
• Review attendance and manpower data for accuracy and follow up with site supervisors on discrepancies.
• Maintain daily attendance records and monitor worker deployment across sites.
• Prepare regular worker movement, manpower and HR reports for management review.

4. Site Manpower & Operations

• Liaise closely with site supervisors and project teams on manpower deployment, attendance and workforce requirements.
• Coordinate worker transportation arrangements to support site operations.
• Manage dormitory check-in/check-out and accommodation arrangements.
• Coordinate worker onboarding, safety induction and site orientation to ensure readiness for deployment.
• Support repatriation, clearance and final settlement arrangements for departing workers.

5. Worker Welfare & Employee Relations

• Support worker welfare initiatives and address day-to-day worker concerns and grievances professionally.
• Assist with medical claims and Work Injury Compensation Act (WICA) cases where applicable.
• Promote good worker relations and maintain effective communication between workers, site supervisors and HR.
• Ensure worker welfare matters are followed up promptly and appropriately.

6. Events, Engagement & Activities

• Support and coordinate company events, worker engagement activities, welfare programmes and employee activities.
• Assist in planning and execution of events, including logistics, manpower coordination, venue arrangements, communications and on-site support.
• Contribute ideas and initiatives to enhance employee engagement, and morale

7. Ad-Hoc & Special Projects

• Take ownership of ad-hoc assignments and special projects assigned by the superior or management.
• Support HR process improvement, system updates, reporting and administrative projects.
• Work collaboratively with internal departments and project teams to support business and operational requirements.
• Perform other duties and responsibilities as assigned from time to time to ensure the smooth functioning of HR and workforce operations.

8. Confidentiality & HR Governance

• Maintain strict confidentiality and proper handling of employee personal data and HR records.
• Ensure HR processes and documentation are maintained in accordance with MOM requirements, company policies and applicable Singapore employment regulations.
• Maintain proper filing, documentation and audit trails to support effective HR governance.