Construction Office Administrator: Project & Docs Lead

SIN FUTURE CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 39,000 - 58,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement plans

Job summary

SIN FUTURE CONSTRUCTION PTE. LTD. is seeking a Construction Office Administrator to provide administrative and clerical support for daily operations of the construction office in Singapore.

You will coordinate documentation, communication, and office processes while supporting project managers, supervisors, and field staff. Responsibilities include managing office operations, preparing and maintaining contracts, submittals, RFIs and invoices, handling calls, scheduling site visits, tracking

Qualifications

• High school diploma or equivalent (associate degree preferred).
• 1–3 years of administrative experience (construction or related industry preferred).
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to manage deadlines in a fast-paced environment.
• Strong written and verbal communication skills.

Responsibilities

• Manage daily office operations and administrative tasks.
• Prepare, organize, and maintain construction documents (contracts, permits, submittals, RFIs, change orders).
• Answer phones, route calls, and handle correspondence (email, mail, courier).
• Schedule meetings, site visits, and inspections.
• Track project files, drawings, and records (digital and physical).
• Assist with payroll, timecards, and expense reports.
• Process invoices, purchase orders, and vendor payments.
• Maintain vendor, subcontractor, and client contact information.
• Support project managers with reports, data entry, and document control.
• Ensure compliance with company procedures and record-keeping standards.
• Order office supplies and coordinate equipment or service needs.

Skills

Administrative tasks

Microsoft Office

Organizational skills

Communication skills

Attention to detail

Construction terms

Education

Associate degree (preferred)

Tools

Procore

Buildertrend

Sage

QuickBooks

Job description

SIN FUTURE CONSTRUCTION PTE. LTD. is seeking a Construction Office Administrator to provide administrative and clerical support for daily operations of the construction office in Singapore.

You will coordinate documentation, communication, and office processes while supporting project managers, supervisors, and field staff. Responsibilities include managing office operations, preparing and maintaining contracts, submittals, RFIs and invoices, handling calls, scheduling site visits, tracking