Construction Admin Executive

Galaxy Studio Interior Pte. Ltd.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Galaxy Studio Interior Pte. Ltd. is seeking a capable Construction Admin Executive to join our team in the Woodlands North Region. This full-time role provides administrative support to construction projects and helps ensure smooth day-to-day operations.

You will coordinate project documentation, process orders, and liaise with clients, subcontractors, and suppliers, while maintaining project files and supporting the project management team.

Qualifications

• 2+ years of experience in an administrative role, preferably construction.
• Strong office software skills and ability to organise documentation.
• Good communication and stakeholder management abilities.

Responsibilities

• Coordinating and maintaining construction project documentation, including contracts, invoices, progress reports , Claim & Update project Summary.
• Preparing and processing purchase orders, timesheets, and other administrative paperwork.
• Liaising with clients, subcontractors, and suppliers to address inquiries and resolve issues.
• Assisting with the organisation and maintenance of project files and records.
• Supporting the project management team with various administrative tasks as needed.
• Ensuring compliance with company policies and procedures.

Skills

Organisational skills

Time management

Communication skills

Multitasking

Attention to detail

Tools

Microsoft Office

Excel

Word

Outlook

Job description

About the Role

Galaxy Studio Interior Pte. Ltd. is seeking a talented Construction Admin Executive to join our team in the Woodlands North Region. In this full-time role, you will be responsible for providing comprehensive administrative support to our construction projects, ensuring the smooth running of day-to-day operations.

What You'll Be Doing

• Coordinating and maintaining construction project documentation, including contracts, invoices, progress reports , Claim & Update project Summary .
• Preparing and processing purchase orders, timesheets, and other administrative paperwork.
• Liaising with clients, subcontractors, and suppliers to address inquiries and resolve issues.
• Assisting with the organisation and maintenance of project files and records.
• Supporting the project management team with various administrative tasks as needed.
• Ensuring compliance with company policies and procedures.

What We're Looking For

• At least 2 years of experience in a similar administrative role, preferably in the construction industry.
• Strong organizational and time management skills, with the ability to multitask and prioritise tasks effectively.
• Excellent communication and interpersonal skills, with the ability to interact with a variety of stakeholders
• Proficient in using Microsoft Office suite, especially Excel, Word, and Outlook
• Attention to detail and a commitment to accuracy in all work.
• Adaptability and the willingness to learn new systems and processes

What We Offer

At Galaxy Studio Interior Pte. Ltd., we are committed to providing our employees with a supportive and rewarding work environment. We offer competitive salaries, opportunities for career development, and a range of benefits to support your overall well-being.

About Us

Galaxy Studio Interior Pte. Ltd. is a leading interior design and construction firm specializing in commercial and residential projects. With a team of talented designers and skilled tradespeople, we are dedicated to delivering exceptional results and exceeding our clients' expectations.