Compliance Executive

Mitsubishi Electric Asia Pte Ltd; Singapore; On-site; SGD 40,000 - 54,000; Full time

Job summary

Mitsubishi Electric Asia Pte Ltd is seeking a Compliance Assistant to support the Head of Compliance / Assistant Manager in managing Information Security Management, Personal Data Protection, Anti-bribery and Conflict of Interest Rules.

You will draft corporate messages, prepare e-learning materials, assist in internal audits and training, and coordinate with internal stakeholders to strengthen risk management and compliance across the organization.

Qualifications

• Diploma or Degree in Law & Management.
• Fresh graduates are welcome.
• Inter-personal skills, especially mediation of conflicting interests among internal stakeholders.
• Able to work in a team.
• Able to prioritise and balance tasks as assigned and deliver within deadline.
• Self-motivated with a positive mindset.

Responsibilities

• Assist in reviewing Compliance policies, facilitate ISM and COIR Committee meetings and maintain relevant Organizational Chart, ISM Self-Checks, ISM Standards Self-Evaluation Form for Contractors and other Compliance Self Checks from HQ.
• Draft compliance-related Corporate messages.
• Prepare e-learning materials and follow-up on the e-learning course participation.
• Assist in coordinating internal audits (ISM and COIR), facilitate remediations of audit findings by training staff to make course corrections and prevent future violations.
• Assist in the investigation of Information Security incident/accident in order to timely report to the management and HQ.
• Assist in organizing, designing and delivery of the compliance training (ISM, PDP, ABR, COIR, etc.).
• Assist in preparing and monitoring the annual compliance activities under the direction and supervision of Head of Compliance and/or Assistant Manager.
• Assist the Head of Compliance / Assistant Manager and coordinate with internal stakeholders in the annual risk assessment and internal audits (in coordination with other internal stakeholders) such as Compliance Self-Check Sheet (CSCS), General Internal Control (GIC) Self-Evaluation, Risk Management & Compliance (RMC) Self-Check etc...
• Other ad-hoc tasks / projects (Digitalization of forms/processes, etc.).

Skills

Inter-personal skills

Team player

Prioritisation

Conflict mediation

Self-motivation

Education

Law & Management degree/diploma

Job description

You will assist the Head of Compliance / Assistant Manager in managing Information Security Management (ISM), Personal Data Protection (PDP), Anti-bribery (ABR) and Conflict of Interest Rule (COIR).

Responsibilities

• Assist in reviewing Compliance policies, facilitate ISM and COIR Committee meetings and maintain relevant Organizational Chart, ISM Self-Checks, ISM Standards Self-Evaluation Form for Contractors and other Compliance Self Checks from HQ.
• Draft compliance-related Corporate messages.
• Prepare e-learning materials and follow-up on the e-learning course participation.
• Assist in coordinating internal audits (ISM and COIR), facilitate remediations of audit findings by training staff to make course corrections and prevent future violations.
• Assist in the investigation of Information Security incident/accident in order to timely report to the management and HQ.
• Assist in organizing, designing and delivery of the compliance training (ISM, PDP, ABR, COIR, etc.).
• Assist in preparing and monitoring the annual compliance activities under the direction and supervision of Head of Compliance and/or Assistant Manager.
• Assist the Head of Compliance / Assistant Manager and coordinate with internal stakeholders in the annual risk assessment and internal audits (in coordination with other internal stakeholders) such as Compliance Self-Check Sheet (CSCS), General Internal Control (GIC) Self-Evaluation, Risk Management & Compliance (RMC) Self-Check etc...
• Other ad-hoc tasks / projects (Digitalization of forms/processes, etc.).

Requirements

• Diploma or Degree in Law & Management.
• Fresh graduates are welcome.
• Inter-personal skill, especially mediation of conflicting interest among internal stakeholders.
• Able to work in a team.
• Able to prioritise and balance tasks as assigned and deliver within deadline.
• Self-motivated with a positive mindset.