(CIFM) Assistant Facilities Manager

Certis; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

Certis is seeking a Fire Safety Manager (FSM) to lead fire safety operations across facilities. The role covers developing and maintaining Fire Emergency Plans, conducting regular safety inspections, coordinating drills, and liaising with authorities and service providers to ensure compliance.

You will oversee fire protection systems, maintain records for audits, and drive safety initiatives with contractors while ensuring workplace safety and regulatory adherence.

Qualifications

• Diploma in Mechanical Engineering or related field.
• Experience with M&E building services and ACMV.
• Knowledge of building maintenance practices, asset management, and contractor management.
• Experience managing both hard services (M&E) and soft services.
• Familiarity with statutory regulations, workplace safety requirements, and facilities management best practices.
• Proficiency in Microsoft Office; BIM/CMMS/CAFM is an advantage.
• Certified Fire Safety Manager (FSM) is preferred or required.

Responsibilities

• Oversee operation, maintenance, and performance of M&E systems.
• Plan and supervise preventive and corrective maintenance programs.
• Inspect and troubleshoot M&E systems; review drawings and records.
• Ensure compliance with safety regulations and company policies; manage upgrades.
• Monitor energy consumption and drive efficiency initiatives.

Skills

M&E building services

ACMV systems

Facilities management

Contractor management

Soft services

Fire safety knowledge

Microsoft Office

AutoCAD

FSM certification

Communication skills

Stakeholder management

Education

Diploma in Mechanical Engineering

Diploma in Building Services Engineering

Diploma in Facilities Management

Tools

BIM

CMMS

CAFM

Job description

Select how often (in days) to receive an alert: CREATE ALERT

We are a leading security services organisation. We put technology to work in making the world a safer place. Our mission is that as trusted partners, we protect lives and assets, and deliver integrated critical services. By empowering our people, our goal is to enable our communities to stay safe and thriving.
We offer a broad range of opportunities and career pathways for our people to grow and explore their potential. We believe that people, equipped with innovative thinking and technological capabilities will make our world safer, smarter and better.

Life at Certis

If you are a passionate individual looking for opportunities to expand your skills, and purposeful work instead of just a ‘job’, we would love to hear from you.
At Certis, no two days look alike. Our work calendars are filled with chances to collaborate with others, and bring new initiatives to life. Whether you’re looking to improve a process, or have an innovative idea awaiting a technology solve, we want you to bring your ideas to the table.
We are a close-knit team that looks out for each other, works hard to get the job done, and encourages each other to grow – the perfect place for you to grow your career!

Duties & Responsibilities

M&E / Building Services

• Manage the operation, maintenance, and performance of Mechanical & Electrical (M&E) systems, including ACMV, electrical, plumbing and sanitary, fire protection, and other building services.
• Plan and supervise preventive and corrective maintenance programs to ensure system reliability and minimal downtime.
• Conduct inspections, troubleshooting of M&E systems.
• Review technical drawings, maintenance records, method statements, and contractor submissions.
• Ensure compliance with statutory requirements, safety regulations, and company policies.
• Support upgrading, replacement, and improvement projects for building systems.
• Monitor energy consumption and recommend initiatives to improve operational efficiency and sustainability.

Facilities Management

• Oversee daily facilities management operations to ensure a safe, functional, and well-maintained environment.
• Manage maintenance schedules, asset registers, and lifecycle planning for building equipment.
• Coordinate and supervise external service providers, ensuring compliance with service level agreements (SLAs) and key performance indicators (KPIs).
• Develop and implement preventive maintenance strategies and operational procedures.
• Prepare maintenance reports, budgets, and performance analyses.

Soft Services Management

• Manage soft service contracts including:
• Cleaning and housekeeping
• Landscaping
• Pest control
• Waste management
• Security services
• Monitor contractor performance to ensure service quality.
• Address tenant or client feedback and resolve operational issues promptly.
• Ensure contractors comply with workplace safety, environmental, and regulatory requirements.

Fire Safety Management (Fire Safety Manager - FSM)

• Perform the duties of the appointed Fire Safety Manager in accordance with applicable fire safety regulations.
• Develop, implement, and maintain the Fire Emergency Plan and Emergency Response Procedures.
• Conduct regular fire safety inspections and ensure all fire protection systems remain operational and compliant.
• Organise and coordinate fire drills, emergency evacuation exercises, and fire safety awareness programmes.
• Liaise with relevant authorities, fire consultants, insurers, and service providers on fire safety matters.
• Ensure statutory inspections, testing, certification, and maintenance of fire protection systems are completed on schedule.
• Maintain fire safety records, permits, certificates, and documentation for audits and regulatory inspections.
• Investigate fire safety incidents and recommend corrective and preventive actions.
• Ensure contractors comply with fire safety requirements during maintenance and project works

Skills & Experience

• Diploma in Mechanical Engineering, Building Services Engineering, Facilities Management, or a related discipline. (5 years experience)
• Experience in M&E building services, ACMV systems, and facilities management.
• Knowledge of building maintenance practices, asset management, and contractor management.
• Experience managing both hard services (M&E systems) and soft services.
• Familiarity with statutory regulations, workplace safety requirements, and facilities management best practices.
• Proficiency in Microsoft Office and AutoCAD; experience with BIM, CMMS, or CAFM systems is an advantage.
• Strong organisational, analytical, and problem-solving skills.
• Excellent communication and stakeholder management abilities.
• Certified Fire Safety Manager (FSM) is a must