Church Admin & Accounts Executive / Assistant Executive

Prinsep Street Presbyterian Church; Singapore; On-site; SGD 39,000 - 61,000; Full time

Job summary

Prinsep Street Presbyterian Church is seeking an Administrative and Accounting Assistant to support daily operations, bulletin preparation, and financial record-keeping.

You will handle visitor reception, phone and mail, manage invoices and reimbursements, perform bank reconciliations, monitor budgets, and coordinate Sunday services and events with pastoral and worship teams.

Responsibilities

• Oversee daily administrative operations of the church office, including receiving visitors, answering phone calls, and managing mail.
• Maintain accurate financial records using accounting software and record offerings, tithes, donations, and expenses.
• Process vendor invoices, ministry expense claims, and staff reimbursements, ensuring proper authorization before timely payment.
• Perform monthly bank reconciliations and prepare monthly financial statements.
• Monitor and track the church budgets to ensure expenses are within approved limits, including compilation of annual budget reports.
• Provide timely financial reports to the Church Manager and Board, detailing income, expenditure, and financial forecasts.
• Coordinate with the pastoral team and worship teams for Sunday services, ensuring seamless communication and logistics.
• Provide administrative support to various church functions and events as needed.
• Oversee facilities bookings of church premises for ministry use and church weddings.

Job description

Administrative Duties

• Oversee daily administrative operations of the church office, including receiving visitors, answering phone calls, and managing mail.
• Draft, edit, compile, and distribute the weekly church bulletin and mass community communications, incoordination with the pastoral and worship teams.
• Maintain the church membershipdatabase to ensure records are up to date.
• Manage office inventory, order supplies, and oversee church office equipment.
• Monitor the upkeep of the church office and premises, including managing service agreements with vendors.

Accounting Duties

• Maintain accurate financial records using accounting software.
• Record weekly offerings, tithes, donations, and special project funds.
• Process vendor invoices, ministry expense claims, and staff reimbursements, ensuring proper authorization before timely payment.
• Perform monthly bank reconciliations and prepare monthly financial statements.
• Monitor and track the church budgets to ensure expenses are within approved limits, including collation and compilation of annual budget reports.
• Provide timely financial reports to the Church Manager and Board, detailing income, expenditure, and financial forecasts. This includes flagging any financial concerns, e.g. cashflow, liquidity, or non-compliance to budget limits.

Coordination and Support

• Coordinate with the pastoralteam and worship teams for Sunday services, ensuring seamless communication andlogistics.
• Provide administrative supportto various church functions and events as needed.
• Oversee facilities bookings ofchurch premises for ministry use and church weddings.