Admin & Accounts Assistant

OCEAN WAY ENGINEERING/CONSTRUCTION PTE LTD; Singapore; On-site; SGD 30,000 - 52,000; Full time

Job summary

OCEAN WAY ENGINEERING/CONSTRUCTION PTE LTD in Singapore seeks an Admin & Accounts Assistant to provide essential administrative and accounting support for the office and finance department. Responsibilities include handling communications, filing, invoicing, and basic bookkeeping to ensure smooth daily operations.

The role requires prior admin and basic accounting experience, strong MS Office skills, and attention to detail.

Qualifications

• Previous experience in administration and basic accounting is preferred.
• Knowledge of accounting procedures and basic bookkeeping is required.
• Proficient in Microsoft Office (Excel/Word).
• Experience with accounting software is advantageous.
• Strong organizational and time-management skills are essential.
• High attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Good communication and interpersonal skills.

Responsibilities

• Manage daily office administrative activities and general office operations.
• Handle incoming calls, emails, correspondence, and enquiries.
• Maintain filing and document control (physical and electronic).
• Prepare letters, reports, quotations, and other administrative documents.
• Coordinate meetings, appointments, and travel when required.
• Monitor office supplies and coordinate purchasing or replenishment.
• Assist with staff records, attendance, leave, and HR-related administrative matters.
• Perform other administrative duties assigned by management.
• Assist with preparation and processing of invoices, quotations, purchase orders, and payment documents.
• Record and maintain accounts payable and accounts receivable transactions.
• Follow up on outstanding payments and invoices.
• Assist in preparing payment requests and supporting documents.
• Data entry and maintain accurate financial records.
• Organize and maintain accounting documents, receipts, and supporting records.
• Ensure all financial documents are properly filed and maintained.

Skills

Attention to detail

Time management

Communication skills

Teamwork

Tools

Microsoft Excel

Microsoft Word

Accounting software

Job description

Job Summary

The Admin & Accounts Assistant willprovide administrative and accounting support to ensure the smooth andefficient operation of the office and finance department. The role involveshandling daily administrative tasks, maintaining financial records, preparingdocuments, and supporting management and other departments as required.

Key Responsibilities

Administrative Duties

• Manage daily office administrative activities and general office operations.
• Handle incoming calls, emails, correspondence, and enquiries.
• Maintain proper filing and document control, both physical and electronic.
• Prepare letters, reports, quotations, and other administrative documents.
• Coordinate meetings, appointments, and travel arrangements when required.
• Monitor office supplies and coordinate purchasing or replenishment.
• Assist with staff records, attendance, leave, and other HR-related administrative matters.
• Perform other administrative duties assigned by management.

Accounts Duties

• Assist with the preparation and processing of invoices, quotations, purchase orders, and payment documents.
• Record and maintain accounts payable and accounts receivable transactions.
• Follow up on outstanding payments and invoices.
• Assist in preparing payment requests and supporting documents.
• Perform data entry and maintain accurate financial records.
• Organize and maintain accounting documents, receipts, and supporting records.
• Ensure all financial documents are properly filed and maintained.

Requirements

• Previous experience in administration and basic accounting is preferred.
• Knowledge of accounting procedures and basic bookkeeping.
• Proficient in Microsoft Office, especially Excel and Word.
• Experience with accounting software will be an advantage.
• Good organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Good communication and interpersonal skills.