C-Suite Executive Assistant: Events, Travel & Logistics

Daiichi Life Asia Pacific; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Daiichi Life Asia Pacific is seeking an Executive Assistant to join our Accounting & Administration team in Singapore. The role provides C-suite support, coordinating schedules, communications, travel, and logistics for leadership and regional events.

Key requirements include a Diploma or higher with 5+ years of experience, strong organizational and communication skills, and proficiency in Microsoft 365, Teams, SharePoint, PowerPoint and Excel.

Qualifications

• Diploma or higher with more than 5 years of relevant experience supporting senior executives.
• Experience managing meetings, events and complex logistics.
• Executive presence and discretion, with integrity in handling confidential information.
• Strong organizational skills with ability to prioritize across executives and anticipate needs.
• Excellent stakeholder management and professional communication with leaders and staff.
• Strong problem-solving skills and capability to handle escalation and complexity.

Responsibilities

• Organize and maintain C-suite schedules, meetings and travel arrangements.
• Coordinate travel for C-suite with internal stakeholders and BUs.
• Manage correspondence and filter requests for the C-suite Executives.
• Protect time by prioritizing meetings and tasks effectively.
• Manage travel requests, expenses, and claims for the C-suite.
• Set up meetings using Microsoft Teams and coordinate logistics for events.
• Plan and monitor end-to-end logistics for leadership meetings and town halls.
• Ensure smooth on-site coordination as required.

Skills

Executive support

Event management

Stakeholder management

Organizational skills

Communication

Problem solving

Education

Diploma or higher

Tools

Microsoft 365

Microsoft Teams

SharePoint

PowerPoint

Excel

AV meeting technology

Job description

Daiichi Life Asia Pacific is seeking an Executive Assistant to join our Accounting & Administration team in Singapore. The role provides C-suite support, coordinating schedules, communications, travel, and logistics for leadership and regional events.

Key requirements include a Diploma or higher with 5+ years of experience, strong organizational and communication skills, and proficiency in Microsoft 365, Teams, SharePoint, PowerPoint and Excel.