C‑Suite Executive Assistant: Calendar, Travel & Exec Support

Citi; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

Citi in Singapore is seeking a Senior Executive Assistant to provide high-level administrative support to a C16 level manager and department. You will manage complex calendars, schedule meetings, arrange conferences and travel, and prepare materials for meetings.

Responsibilities include expense tracking, correspondence drafting, and coordinating with multiple stakeholders. The role requires strong organizational skills, attention to detail, and adherence to Citi's policies and risk management

Qualifications

• Previous office administration experience preferably within a large and complex financial services or similar organization.
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented

Responsibilities

• Directly supports a C16 level manager and generally supports an entire department
• Manages day to day calendar(s) of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• Assists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Skills

Microsoft Office

Written & verbal communication

Quickly learn new systems

Detail oriented

Education

Bachelor's/University degree or equivalent experience

Job description

Citi in Singapore is seeking a Senior Executive Assistant to provide high-level administrative support to a C16 level manager and department. You will manage complex calendars, schedule meetings, arrange conferences and travel, and prepare materials for meetings.

Responsibilities include expense tracking, correspondence drafting, and coordinating with multiple stakeholders. The role requires strong organizational skills, attention to detail, and adherence to Citi's policies and risk management