Manager, Facilities & Engineering

OHIMA INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 110,000 - 190,000; Full time

Job summary

OHIMA INTERNATIONAL PTE. LTD. is seeking a Manager, Facilities & Engineering to oversee the fit-out, commissioning and handover of a new building, coordinating consultants, contractors and internal stakeholders to meet operational, budget, timeline and safety standards.

Post-handover, the role manages day-to-day facilities and engineering operations to ensure building systems are safe, reliable, compliant and cost-effective, with responsibilities spanning project, CAPEX and safety compliance.

Qualifications

• Bachelor’s degree in a relevant engineering or facilities field.
• Minimum 5 years of facilities management or related experience, with supervision.
• Proven experience in new building setup, renovation, fit-out, testing and commissioning, and handover.
• Strong knowledge of M&E systems and building services.
• Experience in contractor and vendor management and project coordination.
• Experience in CAPEX planning, budgeting and cost management.
• Good understanding of building safety, statutory and regulatory requirements in Singapore.
• Proactive, independent, and hands-on with strong planning and stakeholder management skills.

Responsibilities

• Oversee new building development from planning through handover with stakeholders.
• Coordinate architects, consultants, contractors and vendors for renovation and M&E works.
• Review layouts and M&E specifications for operability and maintainability.
• Monitor progress vs scope, schedule and budget; attend site meetings.
• Coordinate testing, commissioning, defects tracking and defects liability period.
• Ensure as-built drawings and manuals are obtained; transition to facilities operations.
• Oversee day-to-day facilities after handover.
• Establish preventive maintenance programs for ACMV, electrical, plumbing, etc.
• Inspect regularly and update maintenance records.
• Maintain asset registers and equipment history.
• Ensure critical systems minimise downtime.
• Source and manage contractors and maintenance vendors.
• Review quotations and manage maintenance contracts.
• Set service levels and monitor vendor performance.
• Verify completion before payment certification.
• Manage renovation, CAPEX projects, budgets and cost control.
• Monitor expenditure and identify cost savings.
• Support CAPEX planning for major repairs.
• Ensure compliance with safety and regulatory requirements.
• Coordinate inspections, testing, and licensing renewals.
• Maintain records and support audits.
• Coordinate with authorities and external parties.

Skills

Management experience

Stakeholder coordination

Planning & coordination

Communication skills

Budgeting & cost control

Education

Bachelor’s Degree in Facilities Management, Mechanical Engineering, Electrical Engineering, Building Services Engineering, Building Management or related

Job description

Job Overview

The Manager, Facilities & Engineering will oversee the fit-out, commissioning and handover of the Company’s newly acquired building/block, coordinating consultants, contractors and internal stakeholders to deliver the premises in line with operational requirements, budget, timeline, safety and regulatory standards. Following handover, the role will manage the day-to-day facilities and engineering operations of the building, ensuring that building systems and infrastructure remain safe, reliable, compliant and cost-effective.

Job Responsibilities

New Building Development, Fit-Out & Handover

• Oversee facilities and engineering matters for the new building/block from planning through completion and handover, working with Management and internal stakeholders to define operational requirements

• Coordinate architects, consultants, contractors and vendors on renovation, fit-out and M&E works, including ACMV, electrical, plumbing, fire protection, security and utilities

• Review layouts, technical drawings and M&E specifications from an operational and maintainability perspective

• Monitor progress against approved scope, schedule and budget; attend site inspections and progress meetings, and elevate significant issues and risks

• Coordinate testing and commissioning, track defects and outstanding works, and manage the Defects Liability Period

• Obtain and maintain as-built drawings, manuals, warranties and certificates, and lead the transition into normal facilities operations

Facilities & Engineering Operations

• Oversee the day-to-day operation and maintenance of the building and its facilities after handover

• Establish preventive and corrective maintenance programmes and facilities SOPs for major building systems such as ACMV, electrical, plumbing, fire protection, access control, lifts and utilities

• Conduct regular inspections and ensure defects and maintenance issues are rectified promptly

• Maintain asset registers, maintenance records and equipment history

• Ensure critical building systems are maintained to minimise disruption and downtime

Contractor & Vendor Management

• Source, evaluate and appoint facilities contractors, maintenance vendors and service providers

• Review quotations and technical proposals, and manage maintenance contracts and renewals

• Set service levels, monitor vendor performance and enforce Company safety requirements

• Verify completion and quality of works before acceptance and payment certification

Project, CAPEX & Budget Management

• Manage renovation, upgrading and facility improvement projects, including scope, cost estimates and schedules

• Prepare and manage the annual facilities budget and support CAPEX planning for major repairs, replacements and upgrades

• Monitor expenditure against budget, maintain cost control and identify cost savings

• Evaluate repair, replacement and upgrading options based on equipment condition, reliability and lifecycle cost

Safety, Compliance & Documentation

• Ensure facilities and engineering activities comply with applicable statutory, safety, fire, environmental and building requirements

• Coordinate required inspections, testing, certifications and licence renewals

• Maintain records of inspections, certificates and maintenance, and support audits

• Establish emergency response and facilities contingency procedures

Stakeholder Coordination & Reporting

• Serve as the key point of contact for facilities and engineering matters

• Report regularly on project progress, facility condition, maintenance, incidents, costs and risks

• Liaise with building management, authorities, contractors and other external parties where required

Job Requirements

• Bachelor’s Degree in Facilities Management, Mechanical Engineering, Electrical Engineering, Building Services Engineering, Building Management or a related discipline

• Minimum 5 years of relevant experience in facilities management, engineering, building services, project management or related fields, preferably with managerial or supervisory experience

• Proven experience in new building setup, renovation, fit-out, testing and commissioning, and building handover

• Good working knowledge of M&E systems and building services

• Experience in contractor and vendor management, facilities maintenance and project coordination

• Experience in CAPEX planning, budgeting and cost management

• Good understanding of building safety, statutory and regulatory requirements in Singapore

• Proactive, independent and hands-on, with strong planning, coordination, communication and stakeholder management skills