Tender & Project Admin Coordinator

BUSWAYS PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Busways Pte Ltd, established in 2006, is seeking an administrative support professional to assist the tender and project teams. The role involves managing documentation, coordinating pricing quotations, and following up on tender submissions to ensure smooth project execution.

The candidate will utilize Microsoft Office, assist with ERP system operations, and interpret work scopes and tender documents to support accurate bids.

Qualifications

• Prior administrative experience supporting project or tender teams.
• Basic proficiency in Chinese to support communication as needed.
• Demonstrated ability to learn new systems and processes quickly.
• Strong attention to detail and organizational skills to track and follow up on tasks systematically.
• Positive teamwork spirit to contribute effectively within a collaborative environment.

Responsibilities

• Manage documentation, filing, and data entry to support daily office operations efficiently.
• Use Microsoft Office applications proficiently to prepare reports, presentations, and correspondence.
• Learn and assist in operating the ERP system to support project and tender workflows.
• Study and interpret work scope, tender documents, and project requirements to support accurate submissions.
• Collect pricing quotations from suppliers and subcontractors to assist the tender team in preparing bids.
• Follow up with customers on tender submissions and confirmed projects to maintain clear communication.
• Collaborate with team members to complete assigned tasks and meet project deadlines.

Skills

Administrative support

Attention to detail

Teamwork

Learning ability

Basic Chinese

Tools

Microsoft Office

Job description

Busways Pte Ltd, established in 2006, is seeking an administrative support professional to assist the tender and project teams. The role involves managing documentation, coordinating pricing quotations, and following up on tender submissions to ensure smooth project execution.

The candidate will utilize Microsoft Office, assist with ERP system operations, and interpret work scopes and tender documents to support accurate bids.