Bilingual Project Control & Documentation Officer

OBAYASHI CORPORATION; Singapore; On-site; SGD 42,000 - 68,000; Full time

Job summary

OBAYASHI CORPORATION is seeking a Project Control Assistant to support the General Manager in overseeing construction projects across Asian countries. Responsibilities include gathering information, controlling documents, and ensuring safety/environmental compliance.

The role requires strong MS Office skills, basic Power BI/Power Automate, and Japanese language proficiency. The successful candidate will attend meetings, prepare minutes in English and Japanese, and generate monthly performance

Qualifications

• Bachelor's degree in a relevant field (e.g., Management, Hospitality, Engineering, Business).
• Proficiency in MS office software, basic knowledge of MS Power BI, Power App and Power Automate is required. Proficient typing, editing and data organization skills.
• Proficiency in Japanese is preferred as the role involves reviewing project documents, correspondences, and meeting materials in Japanese, as well as preparing meeting minutes and reports in both English and Japanese.
• Previous experience in a project control or document control role, with exposure to quality, safety and environmental management.
• Basic knowledge of accounting principles, project cost control, budgeting, and financial reporting.

Responsibilities

• Information Gathering: Collect information and documents from construction project sites in Asian countries related to quality, schedule, cost, change orders, correspondences, manpower, safety, and environmental management.
• Document Control: Use MS Office and document control tools to organize, file, and manage project documents; maintain repository.
• Safety and Environmental Management: Collaborate with safety and environmental teams to gather data and ensure compliance.
• Meeting Participation: Attend project meetings, prepare materials, record accurate meeting minutes in English and Japanese, distribute minutes.
• Reporting and Data Analysis: Compile monthly reports on project performance, safety metrics, environmental impact, and financial projections; analyze data for insights.

Skills

MS Office proficiency

Excel

Word

PowerPoint

Power BI

Power Apps

Power Automate

Japanese language

Communication skills

Data analysis

Documentation

Education

Bachelor's degree in a relevant field

Tools

Document control tools

IMS documentation system

Job description

OBAYASHI CORPORATION is seeking a Project Control Assistant to support the General Manager in overseeing construction projects across Asian countries. Responsibilities include gathering information, controlling documents, and ensuring safety/environmental compliance.

The role requires strong MS Office skills, basic Power BI/Power Automate, and Japanese language proficiency. The successful candidate will attend meetings, prepare minutes in English and Japanese, and generate monthly performance