Automotive Parts & Inventory Admin Coordinator

Performance Motors Limited; Singapore; On-site; SGD 32,000 - 46,000; Full time

Job summary

Performance Motors Limited is seeking a Parts Admin and Inventory Assistant to support parts ordering, stock records, and supplier invoicing. The role emphasizes accuracy, coordination across teams, and timely processing of documents.

You should have at least O-Level or equivalent, 1 year of logistics document experience, and proficiency with Excel and inventory systems. A fast-paced environment rewards meticulous attention to detail and strong communication.

Qualifications

• Minimum GCE O-Level qualification or equivalent.
• Minimum 1 year of relevant experience handling logistic documents (Prior automotive experience will be a plus).
• Proficient in Microsoft Excel (Microsoft Office) and computer-based inventory systems.
• Strong attention to detail and accuracy in document processing.
• Able to prioritise tasks and meet operational deadlines in a fast-paced environment.
• Strong problem-solving skills and communication skills in coordinating with stakeholders.

Responsibilities

• Process parts orders, goods receipting and inventory transactions accurately within established timelines.
• Verify purchase orders, supplier invoices, packing lists and delivery documents, investigating and resolving discrepancies.
• Monitor backorders and outstanding deliveries, liaising with suppliers to provide timely updates to operations teams.
• Prepare daily ordering and receipting reports, maintain digital records and ensure supporting documents are properly filed.
• Submit supplier invoices and documentation to Finance, ensuring accuracy and compliance with payment requirements.
• Coordinate with warehouse, operations, suppliers and Finance to resolve pricing, quantity, stock and delivery variances.
• Maintain inventory accuracy through monthly cycle counts, stock reconciliations and support for periodic stocktakes.
• Support urgent local purchases, supplier sourcing, parts master creation and inventory record maintenance.
• Administer related operational activities including claims processing, stock adjustments and departmental documentation.
• Manage multiple recurring workflows while maintaining high standards of accuracy, compliance and service delivery.

Skills

Attention to detail

Communication

Prioritisation

Problem-solving

Education

GCE O-Level or equivalent

Tools

Microsoft Excel

Inventory systems

Job description

Performance Motors Limited is seeking a Parts Admin and Inventory Assistant to support parts ordering, stock records, and supplier invoicing. The role emphasizes accuracy, coordination across teams, and timely processing of documents.

You should have at least O-Level or equivalent, 1 year of logistics document experience, and proficiency with Excel and inventory systems. A fast-paced environment rewards meticulous attention to detail and strong communication.