Automotive Parts Admin & Inventory Specialist

Sime Darby Insurance Brokers (S) Pte Ltd; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

Performance Motors Limited is seeking a meticulous Parts Admin and Inventory Assistant in Singapore to manage parts orders, inventory data, and supplier invoicing. The role requires strong attention to detail, coordinating with warehouse and Finance, and ensuring timely processing of documents.

You will handle purchasing documentation, stock accuracy and cycle counts, while supporting local purchasing and supplier communications.

Qualifications

• Experience handling logistics documents and paperwork.
• Proficient in Microsoft Excel and related inventory systems.
• Strong attention to detail and accuracy in document processing.
• Effective communication with internal teams and suppliers.

Responsibilities

• Process parts orders, goods receipting and inventory transactions accurately within established timelines.
• Verify purchase orders, supplier invoices, packing lists and delivery documents, investigating and resolving discrepancies.
• Monitor backorders and outstanding deliveries, liaising with suppliers for timely updates to operations teams.
• Prepare daily ordering and receipting reports, maintain digital records and file supporting documents.
• Submit supplier invoices to Finance, ensuring accuracy and payment compliance.
• Coordinate with warehouse, operations, suppliers and Finance to resolve pricing, quantity, stock and delivery variances.
• Maintain inventory accuracy through monthly cycle counts, stock reconciliations and stocktakes support.
• Support urgent local purchases, supplier sourcing and inventory record maintenance.
• Administer related operational activities including claims processing, stock adjustments and departmental documentation.
• Manage multiple recurring workflows while maintaining high standards of accuracy and service delivery.

Skills

Logistics documentation

Excel proficiency

Attention to detail

Stakeholder communication

Education

GCE O-Level

Tools

Inventory management software

Job description

Performance Motors Limited is seeking a meticulous Parts Admin and Inventory Assistant in Singapore to manage parts orders, inventory data, and supplier invoicing. The role requires strong attention to detail, coordinating with warehouse and Finance, and ensuring timely processing of documents.

You will handle purchasing documentation, stock accuracy and cycle counts, while supporting local purchasing and supplier communications.