Parts Admin and Inventory Assistant

Sime Darby Insurance Brokers (S) Pte Ltd; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

Performance Motors Limited is seeking a meticulous Parts Admin and Inventory Assistant in Singapore to manage parts orders, inventory data, and supplier invoicing. The role requires strong attention to detail, coordinating with warehouse and Finance, and ensuring timely processing of documents.

You will handle purchasing documentation, stock accuracy and cycle counts, while supporting local purchasing and supplier communications.

Qualifications

• Experience handling logistics documents and paperwork.
• Proficient in Microsoft Excel and related inventory systems.
• Strong attention to detail and accuracy in document processing.
• Effective communication with internal teams and suppliers.

Responsibilities

• Process parts orders, goods receipting and inventory transactions accurately within established timelines.
• Verify purchase orders, supplier invoices, packing lists and delivery documents, investigating and resolving discrepancies.
• Monitor backorders and outstanding deliveries, liaising with suppliers for timely updates to operations teams.
• Prepare daily ordering and receipting reports, maintain digital records and file supporting documents.
• Submit supplier invoices to Finance, ensuring accuracy and payment compliance.
• Coordinate with warehouse, operations, suppliers and Finance to resolve pricing, quantity, stock and delivery variances.
• Maintain inventory accuracy through monthly cycle counts, stock reconciliations and stocktakes support.
• Support urgent local purchases, supplier sourcing and inventory record maintenance.
• Administer related operational activities including claims processing, stock adjustments and departmental documentation.
• Manage multiple recurring workflows while maintaining high standards of accuracy and service delivery.

Skills

Logistics documentation

Excel proficiency

Attention to detail

Stakeholder communication

Education

GCE O-Level

Tools

Inventory management software

Job description

Company

Performance Motors Limited

Build the Future of Automotive with Us.

Since 1979, Performance Motors Limited (PML) has been an authorised dealer of BMW cars and official importer for BMW Motorrad in Singapore. As a long-time partner of this German luxury automotive brand, PML has come to be associated with great performance, driving pleasure and service excellence.

As part of Sime Group, ranked No. 25 in the Fortune Southeast Asia 500, we’re connected to a powerful network across nine markets in the Asia-Pacific region. With over 13,900 employees, Sime Motors is a leader in automotive assembly, importation, distribution, retail, and after-sales services.

What You’ll Be Doing

As a Parts Admin and Inventory Assistant, you'll support automotive parts ordering, inventory administration and invoice processing to ensure accurate stock records, timely supplier payments and smooth day-to-day operations. This role requires strong attention to detail, effective coordination across teams and the ability to manage recurring operational deadlines.

• Process parts orders, goods receipting and inventory transactions accurately within established timelines.
• Verify purchase orders, supplier invoices, packing lists and delivery documents, investigating and resolving discrepancies.
• Monitor backorders and outstanding deliveries, liaising with suppliers to provide timely updates to operations teams.
• Prepare daily ordering and receipting reports, maintain digital records and ensure supporting documents are properly filed.
• Submit supplier invoices and documentation to Finance, ensuring accuracy and compliance with payment requirements.
• Coordinate with warehouse, operations, suppliers and Finance to resolve pricing, quantity, stock and delivery variances.
• Maintain inventory accuracy through monthly cycle counts, stock reconciliations and support for periodic stocktakes.
• Support urgent local purchases, supplier sourcing, parts master creation and inventory record maintenance.
• Administer related operational activities including claims processing, stock adjustments and departmental documentation.
• Manage multiple recurring workflows while maintaining high standards of accuracy, compliance and service delivery.

Who We’re Looking For

• Minimum GCE O-Level qualification or equivalent
• Minimum 1 year of relevant experience handling logistic documents (Prior automotive experience will be a plus)
• Proficient in Microsoft Excel (Microsoft Office) and computer-based inventory systems.
• Strong attention to detail and accuracy in document processing.
• Able to prioritise tasks and meet operational deadlines in a fast-paced environment.
• Strong problem-solving skills and communication skills in coordinating with stakeholders.

Why Join Us at Sime Motors?

• Be part of a trusted brand with a regional footprint
• Work with cutting-edge automotive technology
• Grow your career in a supportive, performance-driven culture