Parts Admin & Inventory Coordinator

PERFORMANCE MOTORS LIMITED; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

Performance Motors Limited in Singapore is seeking a meticulous Parts Admin and Inventory Assistant to support parts ordering, inventory administration and invoice processing. You will help ensure accurate stock records, timely supplier payments and smooth day-to-day operations.

Key requirements include GCE O-Level, at least 1 year in logistics/document handling, strong Excel skills, and excellent attention to detail.

Qualifications

• Minimum GCE O-Level qualification or equivalent.
• Minimum 1 year of relevant experience handling logistic documents.
• Proficient in Microsoft Excel (Microsoft Office) and computer-based inventory systems.
• Strong attention to detail and accuracy in document processing.
• Able to prioritise tasks and meet operational deadlines in a fast-paced environment.
• Strong problem-solving skills and communication skills in coordinating with stakeholders.

Responsibilities

• Process parts orders, goods receipting and inventory transactions accurately within established timelines.
• Verify purchase orders, supplier invoices, packing lists and delivery documents, investigating and resolving discrepancies.
• Monitor backorders and outstanding deliveries, liaising with suppliers to provide timely updates to operations teams.
• Prepare daily ordering and receipting reports, maintain digital records and ensure supporting documents are properly filed.
• Submit supplier invoices and documentation to Finance, ensuring accuracy and compliance with payment requirements.
• Coordinate with warehouse, operations, suppliers and Finance to resolve pricing, quantity, stock and delivery variances.
• Maintain inventory accuracy through monthly cycle counts, stock reconciliations and support for periodic stocktakes.
• Support urgent local purchases, supplier sourcing, parts master creation and inventory record maintenance.
• Administer related operational activities including claims processing, stock adjustments and departmental documentation.
• Manage multiple recurring workflows while maintaining high standards of accuracy, compliance and service delivery.

Skills

Microsoft Excel

Attention to detail

Accuracy in document processing

Prioritise tasks

Communication skills

Problem-solving

Coordination with stakeholders

Logistics documents experience

Education

GCE O-Level

Job description

Performance Motors Limited in Singapore is seeking a meticulous Parts Admin and Inventory Assistant to support parts ordering, inventory administration and invoice processing. You will help ensure accurate stock records, timely supplier payments and smooth day-to-day operations.

Key requirements include GCE O-Level, at least 1 year in logistics/document handling, strong Excel skills, and excellent attention to detail.