Associate, Office of Grant Administration (Horizon 2)

A*STAR - Agency for Science, Technology and Research; Singapore; On-site; SGD 33,000 - 56,000; Full time

Job summary

A*STAR has an opening for an administrative coordinator in Singapore to provide essential support for meetings, events, and workshops. The role includes data entry, report compilation, and liaison with internal and external stakeholders on grant-related processes.

You will assist with documentation, archiving, and using digital grants management systems. Candidates should have 3–5 years of relevant experience and strong communication skills.

Qualifications

• 3–5 years of administrative experience.
• Meticulous, well-organised and detail oriented, and able to multi-task.
• Able to work collaboratively with internal and external stakeholders.
• Good written and oral communication skills.
• Proficient in MS Office suite and general IT applications.
• Experience with event management or government administration is a plus.

Responsibilities

• Provide administrative and logistical support for meetings, events and workshops (scheduling, materials, venue setup, travel for reviewers, parking, honorarium).
• Data entry, extraction, cleaning, maintenance and compilation of project information, grant performance statistics for reporting, mid term review and audit.
• Front general communications on grant schemes and processes to internal and external stakeholders.
• Col lation, checking and verification of grants documentation (proposals, claims, progress & final reports).
• Housekeeping and archiving of documentation pertaining to grants.
• Provide administrative support for awarded grants through digital grants management systems.
• Other ad-hoc duties that may be assigned.

Skills

Administrative Experience

MS Office

Communication

Team Collaboration

Tools

MS Office

Job description

• Provide administrative and logistical support for meetings, events and workshops (scheduling of meetings, collation of materials, venue setup, making travel arrangements for international reviewers, request of parking coupons, processing of honorarium, etc)
• Data entry, extraction, cleaning, maintenance and compilation of project information, grant performance statistics for reporting, mid term review and audit.
• Front general communications on grant schemes and processes to internal and external stakeholders.
• Collation, checking and verification of grants documentation (proposals, claims, progress & final reports)
• Housekeeping and archiving of documentation pertaining to grants
• Provide administrative support for awarded grants through digital grants management systems.
• Other ad-hoc duties that may be assigned

Responsibilities

• Provide administrative and logistical support for meetings, events and workshops (scheduling of meetings, collation of materials, venue setup, making travel arrangements for international reviewers, request of parking coupons, processing of honorarium, etc)
• Data entry, extraction, cleaning, maintenance and compilation of project information, grant performance statistics for reporting, mid term review and audit.
• Front general communications on grant schemes and processes to internal and external stakeholders.
• Collation, checking and verification of grants documentation (proposals, claims, progress & final reports)
• Housekeeping and archiving of documentation pertaining to grants
• Provide administrative support for awarded grants through digital grants management systems.
• Other ad-hoc duties that may be assigned

Requirements

• 3 - 5 years administrative experience
• Meticulous, well-organised and detail oriented, and able to multi-task
• Able to work collaboratively with internal and external stakeholders
• Good written and oral communication skills
• Proficient in MS Office suite applications and general IT applications
• Experience with event management, grants administration and/or government administration will be an advantage