[Central Hosp, Grants Experience] 6 Months Senior Asst Manager / Asst Manager (GRANTS) - UP$6000 #HCY

Recruit Express Pte Ltd.; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

Recruit Express Pte Ltd is seeking a capable administrator to support grant preparation, evaluation, and monitoring efforts across multiple stages. The role involves coordinating with stakeholders, ensuring compliant documentation, and managing communications with applicants.

Responsibilities span from preparing supporting documents and maintaining records to assisting in eligibility checks, shortlisting, and delivering timely outcomes. The position offers a stable, full-time role in Singapore.

Qualifications

• Minimum bachelor’s degree required in any discipline.

Responsibilities

• Assist in preparation of supporting documents for grant approval and maintain records for minimum retention period and PDPA compliance.
• Invite and coordinate with stakeholders on the grants; arrange regular update meetings with senior management and funders.
• Support implementation of grants with a standardised application process and clear eligibility criteria.
• Coordinate with healthcare institutions to communicate eligibility and evaluation criteria to applicants.
• Manage communications with applicants, including acknowledgements, clarifications, queries, and announcements of results.
• Draft EDMs with the communications team and execute publicity plans.
• Support fair evaluation by providing guidelines and documentation for eligibility and evaluation criteria.
• Assist in the selection process including eligibility checks, screenings, evaluation, and shortlisting.
• Provide secretariat support for deliberations of Review Panel and Management Committee and timely announcements of outcomes.
• Assist in executing funding agreements with project-related documents in alignment with grant requirements.
• Support project monitoring per approved procedures, track progress and budget, and coordinate related meetings.
• Flag projects that slip behind schedule and coordinate with applicants to implement corrective plans.
• Prepare documentation for deviations in scope, outcomes/KPIs, timeline and budget; check ROI against final report.
• Coordinate with evaluation offices to review project outcomes and ROI submissions.
• Ensure claims are accurate, valid, and in accordance with funding agreements and budget; monitor disbursement to grantees.
• Support national-level knowledge sharing events for healthcare professionals and stakeholders.
• Coordinate relationships with government agencies and partners; facilitate transition of projects to adoption and implementation.
• Participate in fire safety drills and safety audits; perform other duties as assigned by directors.

Education

Bachelor's degree

Job description

Your key responsibilities include:

Preparation:

To assist in preparation of supporting documents for grant approval, such as scheme format, theme and timeline of the grants.

To carry out procedures to ensure all key documentation and records (i.e. SOPs, grant applications, evaluations, recommendations, approvals, amendment request and reports) are being properly maintained for the minimum retention period and in compliance with Personal Data Protection Act ).

To assist in inviting and coordinating with the relevant stakeholders (e.g. Management Committee, Reviewers, Funders, Partners) on the grants.

To arrange and provide administrative support for regular update meetings with senior management and funders.

Application:

To support the implementation of the grants, open calls following a standardised application process to ensure a fair comparison of applications and an objective, transparent assessment of applicants’ capabilities and project feasibility against the programme criteria.

To assist in coordinating with other healthcare institutions and clusters to clearly communicate accurate eligibility and evaluation criteria to all potential applicants.

To manage the communication with applicants, including acknowledging their submissions, communicating request for clarifications, addressing queries and announcing results.

To work with the communications team to draft EDMs and implement publicity plans.

Evaluation, Approval and Award:

To support the implementation of a fair and consistent process, guideline and documentation for evaluating applicants against established eligibility criteria (e.g. innovativeness, system-wide impact, cost-effectiveness etc).

To assist in executing the selection process, including application review (i.e. eligibility checks/ screening), evaluation, shortlisting and final selection.

To provide secretariat and administrative support for deliberation meetings of the Review Panel and Management Committee to ensure a fair and transparent process.

To assist in the timely announcement of outcomes to all relevant stakeholders (e.g. Applicant, Funders etc).

To support the proper execution of funding agreement with project-related documents (i.e. progress/ final reports, amendment request forms, claim forms etc.) in alignment with grant requirements.

Programme Monitoring and Closing:

To support project monitoring according to the approved procedures and guideline. This includes tracking timely progress/ final reports, coordinating meetings with presentations, and ensuring documentation of these activities is appropriately maintained.

To assist in monitoring progress and budget utilisation of funding, preparing reports, and tracking performance and outcomes of the grants.

To flag projects that are slipping behind schedule or that otherwise require additional oversight, and to assist in coordinating with applicants to implement plans to bring the progress back on track.

To assist in preparing documentation and seeking appropriate authority for deviations such as those relating to project’s scope, outcomes/ KPIs, timeline, and budget.

To work with relevant evaluation offices to support the review of project outcomes and to check the Return of Interest (ROI) submitted against the final report.

Claim:

To ensure that claims submitted are (a) accurate, (b) valid, (c) in accordance with the terms and conditions set out in the funding agreement, including approved claimable items, approved budget, and qualifying period, (d) reasonable based on costs benchmarks and progress of the projects, such as milestone achieved or percentage completion, and (e) not duplicative.

To assist in monitoring that grants administered are correctly computed, disbursed in a timely manner to the grantee via their institution.

Knowledge Sharing Event:

To support in organising national-level knowledge sharing events (e.g. workshops, seminars, training sessions) for healthcare professionals, researchers, and industry stakeholders to disseminate insights and skills related to supported innovations. This may include sharing on clusters’ innovation needs, focus areas, project pipelines and best practices based on the outcomes of successful projects.

Stakeholder Coordination and Relationship Support

To assist in coordinating and maintaining relationships with internal and external stakeholders and partners involved in grants and innovation initiatives, including relevant government agencies, innovation offices, collaborating centres, and healthcare partners.

To support the facilitation of transition of successful projects from adoption towards implementation and mainstreaming, by coordinating with relevant stakeholders, and to flag underperforming projects to appropriate team members for review.

General

Act as a responsible staff member and participate in important events such as fire safety drills and safety audits.

Any other duties as assigned by the directors.

Requirements

Minimum bachelor's degree in any discipline.