Associate, General Administration Department

GUOTAI JUNAN FUTURES (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

GUOTAI JUNAN FUTURES (SINGAPORE) PTE. LTD.

seeks an Associate to support the General Administration Department, focusing on management initiatives, project coordination and Head Office liaison. You will draft internal reports and management papers in both English and Chinese, prepare meeting materials and presentations, and coordinate cross‑functional activities with attention to detail in a fast-paced environment.

Qualifications

• Bachelor's degree required in related discipline or equivalent.
• 1–3 years of relevant experience in corporate management, project coordination, administration or HR.
• Fluent in English and Chinese with ability to draft professional reports and documents.

Responsibilities

• Support General Administration Department with strategic initiatives, project timelines, and action tracking.
• Prepare and submit regular and ad-hoc management reports, presentations and meeting materials for Head Office.
• Draft internal reports and corporate documents in both Chinese and English, emphasizing high-quality Chinese business writing.
• Coordinate across departments to facilitate cross-functional collaboration and information sharing.
• Assist with people-related matters, internal coordination, recruitment and organizational projects.
• Provide general management support and administrative coordination for company-wide initiatives.

Skills

Written and verbal communication

English & Chinese fluency

Project coordination

Interpersonal skills

MS Office proficiency

Education

Bachelor’s degree in Business Administration, Management, HR, Finance, Chinese, Communications

Tools

Microsoft Office

PowerPoint

Word

Excel

Job description

Job Responsibilities

The Associate will provide comprehensive support to the General Administration Department, with a focus on management and strategic initiatives, project coordination, Head Office liaison, corporate documentation, cross-functional coordination, and people-related matters. Key responsibilities include:

• Strategic & Project Support: Assist management in the implementation and follow-up of strategic initiatives, key projects and internal improvement initiatives. Coordinate project timelines, deliverables and action items, and follow up with relevant stakeholders to support timely implementation.
• Head Office Liaison & Management Reporting: Support day-to-day liaison and coordination with Head Office, including preparation and submission of regular and ad-hoc reports, management updates, presentations and meeting materials. Coordinate with internal departments to consolidate information and follow up on Head Office requests and action items.
• Corporate Documentation: Draft and prepare internal reports, management papers, meeting materials, official correspondence and other corporate documents in both Chinese and English, with a strong focus on high-quality Chinese business writing.
• Internal Coordination: Coordinate across departments on management requests, projects and other internal matters; facilitate information sharing, track action items and support effective cross-functional collaboration.
• People & Organizational Support: Assist with employee-related matters, internal coordination, documentation, staff initiatives, recruitment and other people or organizational projects as required.
• General Management Support: Provide support for departmental and company-wide initiatives, administrative coordination and other special assignments as required by management.

Requirements

• Bachelor’s degree in Business Administration, Management, Human Resources, Finance, Chinese, Communications, or a related discipline.
• 1–3 years of relevant working experience in corporate management, project coordination, management support, corporate administration, HR, or a related function.
• Strong written and verbal communication skills in English and Chinese, with excellent Chinese writing skills and the ability to independently draft professional reports, management papers, official correspondence and presentation materials in Chinese.
• Good organizational and project coordination skills, with strong attention to detail and the ability to manage multiple priorities.
• Strong interpersonal skills and ability to work effectively with different departments and stakeholders.
• Proficient in Microsoft Office, particularly PowerPoint, Word, and Excel.
• Responsible, proactive, and able to work independently in a fast-paced and cross-functional environment.