Business Executive

GREAT SYSTEM HOLDINGS (PRIVATE) LIMITED; Singapore; On-site; SGD 48,000 - 64,000; Full time

Job summary

GREAT SYSTEM HOLDINGS (PRIVATE) LIMITED is seeking a detail-oriented Business Executive to support the Head of Strategy & Investment with administrative, operational, and business tasks in Singapore. The role includes coordinating departmental activities, preparing management reports, and handling confidential documentation.

You will manage schedules, prepare presentations, and liaise with internal teams and external partners to ensure smooth execution of strategic initiatives.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, Finance, Banking or related field.
• 2–3 years of relevant working experience in business administration, corporate administration, finance, banking or related field.
• Experience in a Chinese-speaking business environment or Chinese-owned company is an advantage.
• Strong command of English and Chinese, with fluent reading, writing, and speaking abilities.
• Proficient in Microsoft Office, especially Excel, Word and PowerPoint.

Responsibilities

• Provide day-to-day administrative and operational support to the Head of Strategy & Investment.
• Manage schedules, meetings, and correspondence; arrange administrative tasks.
• Prepare meeting agendas, minutes, reports, and presentations as required.
• Coordinate and follow up on matters between internal departments and external parties.
• Assist in preparing business reports, financial summaries, and management presentations.

Skills

English-Chinese fluency

Time management

Education

Bachelor's degree in Business Administration, Accounting, Finance, Banking

Tools

Microsoft Office

Excel

Word

PowerPoint

Job description

Job Summary
We are seeking a detail-oriented, proactive, and well-organised Business Executive to provide administrative, operational and business support to the Head of Strategy & Investment.

The successful candidate will be responsible for coordinating departmental activities, preparing management reports and presentations, handling business documentation, and following up on matters across internal departments and external parties to support the effective execution of departmental operations.

Key Responsibilities

1. Administrative Support

• Provide day-to-day administrative and operational support to the Head of Strategy & Investment.
• Manage schedules, meetings, appointments, correspondence, and other administrative arrangements.
• Prepare meeting agendas, minutes, reports, presentations, and other business documents as required.

2. Business Coordination & Follow-up

• Coordinate and follow up on matters between internal departments, business units, and external parties.
• Track outstanding matters, monitor progress, and ensure timely follow-up on assigned tasks.
• Assist with the coordination of business meetings, management discussions, and related activities.

3. Reporting & Documentation

• Assist in preparing business reports, financial summaries, management presentations, and other materials for senior management review.
• Assist with data compilation, financial information analysis, and business research to support management decision-making.
• Maintain and organise corporate records, management reports, and confidential documents.

4. General Support

• Handle other administrative and business support duties as assigned by the Head of Strategy & Investment.
• Maintain a high level of confidentiality and professionalism when handling sensitive business information.

Requirements

• Bachelor's degree in Business Administration, Accounting, Finance, Banking, or a related discipline. Relevant professional qualifications will also be considered.
• 2–3 years of relevant working experience in business administration, corporate administration, finance, banking, or a related field.
• Prior working experience in a Chinese-speaking business environment or Chinese-owned company would be an advantage.
• Strong command of both English and Chinese, with the ability to communicate, read, and write fluently in both languages.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Strong organisational, communication, coordination, and problem-solving skills, with good attention to detail.
• Self-motivated, responsible, discreet, and able to handle confidential information and manage multiple tasks effectively.
• Able to work independently, prioritise tasks and meet deadlines in a fast-paced working environment.