Associate Executive, SORC (Contract)

Singapore National Eye Centre; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

Singapore National Eye Centre is seeking a contract-based Administrative Support professional to assist with secretariat duties, data management, and financial processes. The role requires a Diploma in Business Studies/Management and strong organizational skills, with preference given to candidates with healthcare administration experience.

Training will be provided, and travel to Outram Park may be required.

Qualifications

• Minimum Diploma level holder; fresh Diploma graduates welcome.
• Preferably in Business Studies or Business Management field.
• Proficient in Microsoft Office applications and intermediate computer skills.
• 1 year working experience in business or healthcare administration is preferred.
• Good organisational and documentation capabilities.
• Good communication and stakeholder engagement skills.

Responsibilities

• Secretariat and administrative support: meetings coordination, minutes, action-item follow-up, filing and records management.
• Operational support: data extraction, basic annotation, image quality reviews, consolidating project datasets and tracking SOP adherence.
• Financial, procurement and contractual support: assist invoicing, expense tracking, and budget submissions; maintain contract documentation.
• Stakeholder management: liaise with internal and external stakeholders to support project needs and cross-team communication.
• Other duties as assigned by team or supervisors.

Skills

Communication

Organizational skills

Stakeholder engagement

Education

Diploma in Business Studies/Management

Tools

Microsoft Office

Job description

The incumbent is responsible for supporting the operational, administrative, and financial functions of SORC to ensure the effective and timely delivery of departmental projects. This role focuses on maintaining high standards in image and dataset management through structured quality reviews, basic annotation and data extraction, and systematic consolidation of project information to ensure accuracy, consistency, and accessibility.

Job Responsibilities:

• Secretariat and Administrative Support: coordination and facilitation of meetings, preparation and documentation of minutes and follow-up on action items, manage documentation, filing systems, and departmental records

• Operational Support: perform image quality reviews, basic annotation, and data extraction to ensure accuracy and consistency, consolidate and manage project datasets and organise records, tracking SOP adherence, and ensuring audit readiness

• Financial, Procurement and Contractual Support: support financial processes including invoicing, expense tracking, and budget submission preparation, assist in procurement activities and ensure proper documentation and compliance with policies, maintain contract documentation and filing

• Stakeholder Management: liaise with internal and external stakeholders to support project and operational requirements, facilitate smooth communication and coordination across teams.

• Other job duties that may assigned by the team or supervisors.

*On-the-job training will be provided, and the candidate must be willing to travel to our Main Centre at Outram Park for training or work purposes when required

*Do note that this is a contract role

Job Requirements:

• Minimum Diploma level holder, fresh Diploma graduate are welcome to apply

• Preferably in Business Studies or Business Management field

• Intermediate computer skills, familiar with use of computers and proficient in Microsoft Office applications

• 1 year working experience in Business or Healthcare administration is preferred

• Good organisational and documentation capabilities

• Good communication and stakeholder engagement skills