Associate Executive, Office Support Services (Mailroom Operations)

KK WOMEN'S AND CHILDREN'S HOSPITAL PTE. LTD.; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

KK WOMEN'S AND CHILDREN'S HOSPITAL PTE. LTD. is seeking a proactive administrator to manage mailroom operations and provide essential administrative support within the hospital.

You will oversee mail collection and distribution, coordinate with internal departments and vendors, and assist with financial and sustainability reporting processes.

This role requires strong organisation, communication, and the ability to handle multiple tasks efficiently to ensure smooth departmental operations.

Qualifications

• Diploma or equivalent qualification.
• Experience in administrative, office support, logistics, or mailroom operations.

Responsibilities

• Oversee mail collection and distribution and maintain operational records.
• Coordinate with internal departments and vendors to support administrative services.
• Support administrative and financial processes and contribute to sustainability reporting initiatives.
• Ensure smooth running of departmental operations and timely service delivery.

Skills

Organization

Time management

Prioritization

Communication

Interpersonal skills

Education

Diploma

Tools

Office equipment

Job description

You will play an important role in supporting the Hospital's daily operations through efficient mailroom and administrative services. You will oversee mail collection and distribution, coordinate with internal departments and vendors, support administrative and financial processes, and contribute to sustainability reporting initiatives.

In this role, you will work closely with stakeholders across the hospital to ensure timely mail services, maintain operational records, coordinate vendor services, and support the smooth running of departmental operations.

Requirements

• Diploma or equivalent qualification.
• Relevant experience in administrative, office support, logistics, or mailroom operations..
• Good organisational and time management skills.
• Able to prioritise tasks and manage multiple responsibilities effectively.
• Good communication and interpersonal skills.
• Proficient in using office equipment and administrative systems.