Associate Executive, Innovation & Improvement Office

KHOO TECK PUAT HOSPITAL PTE. LTD.; Singapore; On-site; SGD 42,000 - 58,000; Full time

Job summary

KHOO TECK PUAT HOSPITAL PTE. LTD. is seeking an Associate Executive to provide secretariat support, coordinate meetings, and manage office administration for the I&I Office.

You will liaise with internal teams and external partners to ensure smooth operations and timely information flow. The role covers event planning for campus activities, asset management, onboarding/offboarding support, procurement help, and general admin duties, requiring strong organisation, teamwork, and proficiency in

Qualifications

• Minimally hold a recognised Diploma in any discipline.
• More than 2 years of relevant working experience, preferably in the healthcare sector.
• Good written and organisational skills, ability to multi-task and forward-thinking.
• Good interpersonal skills with the ability to work as part of a team and independently.

Responsibilities

• Secretariat Support and Meeting Coordination: coordinate meeting arrangements and prepare materials.
• Communication and Correspondence: manage emails and disseminate information.
• Office Administrative and Event Planning: assist in planning campus events and manage assets and inventory.

Education

Diploma

Tools

Microsoft Office

Job description

The Associate Executive will provide secretariat support, act as a liaison between I&I Office and internal and external stakeholders, handling administrative tasks and event planning for I&I Office as assigned.

MAJOR DUTIES AND RESPONSIBILITIES

(A) SPECIFIC

• 1. Secretariat Support and Meeting Coordination
  • a. Coordinate with internal and external parties to ensure all meeting arrangements are in place.
  • b. Arrange for meeting facilities, equipment, and any other logistical needs.
  • c. Prepare meeting materials, disseminate meeting agendas and relevant documents, and write meeting minutes.
• 2. Communication and Correspondence
  • a. Manage emails and other forms of correspondence in I&I common accounts.
  • b. Ensure timely and accurate dissemination of information to relevant parties.
• 3. Office Administrative and Event Planning
  • a. Assist in the planning and execution of departmental/campus events such as monthly Innovation & Improvement engagement programmes, training, annual festival and department bonding activities.
  • b. Manage the department's fixed assets(e.g. laptops), office equipment and inventory such as stationery.
  • c. Assist in the administrative support for the onboarding and offboarding of staff.
  • d. Assist with procurement, payment processes and tracking of programme fund expenditure.
  • e. Assist with other office administrative duties.

(B) GENERAL

• 1. Support NHG Initiatives: Assist in newor revised NHG initiatives, programs, and events at the cluster level.
• 2. Corporate Event Support: Assist in the planning and support of corporate events as necessary.

JOB REQUIREMENTS

EDUCATION, TRAINING AND EXPERIENCE

• - Minimally hold a recognised Diploma in any discipline.
• - More than 2 years of relevant working experience, preferably in the healthcare sector.
• - Comfortable with uncertainty in work assignments.
• - Good written and organisational skills, ability to multi-task and forward-thinking.
• - Good interpersonal skills with the ability to work as part of a team andindependently, cross-functional collaboration and stakeholder management.
• - Proficiency in Microsoft Office.