Associate Executive (Temp - 6 months)

Institute of Mental Health; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Institute of Mental Health (IMH) in Singapore invites applications for an Associate Executive (Temp - 6 months) within Clinical Operations. The role focuses on administrative support, coordinating meetings and events, and assisting with staff onboarding and data handling.

The successful candidate will work closely with internal/external stakeholders, manage travel itineraries, and prepare materials while adapting to evolving department needs in a fast-paced hospital environment.

Qualifications

• Service-oriented, confident and have a passion for helping others.
• Good communication and interpersonal skills.
• Meticulous, team player with a can-do attitude.

Responsibilities

• Manage general office operations, including maintaining office supplies, equipment, and filing systems.
• Schedule and coordinate meetings, including booking meeting rooms and arranging refreshments.
• Prepare meeting materials, take minutes, and distribute meeting notes.
• Coordinate travel arrangements and prepare itineraries when required.

Skills

Service orientation

Communication skills

Interpersonal skills

Team player

Education

Diploma or GCE A Levels

Job description

Position: AssociateExecutive (Temp - 6 months)

Department:Clinical Operations

Join us in Adding Years of Healthy Life Through Life-Changing Careers, Where Passion Meets Purpose. Make a meaningful difference whilst growing in a supportive environment that nurtures your wellbeing and career aspirations.

Job Description

You will be an integral member of the department, performing administrative and office support activities. Your duties will include assisting with administration matters for new staff, arranging appointments, coordinating logistics for meetings and training sessions, preparing simple presentations and reports, handling data entry, and coordinating various departmental activities and events. You will work closely with both internal and external stakeholders and will be required to undertake other administrative tasks as assigned by your supervisor. The ideal candidate must possess a positive attitude, pleasant personality, and strong team spirit, being able to provide efficient administrative support to the department while adapting to constant change and challenges.

Job Responsibilities

• Manage general office operations, including maintaining office supplies, equipment, and filing systems
• Schedule and coordinate meetings, including booking meeting rooms and arranging refreshments
• Prepare meeting materials, take minutes, and distribute meeting notes
• Coordinate travel arrangements and prepare itineraries when required

Requirements

• Competency
• Service-oriented, confident and have a passion for helping others
• Good communication and interpersonal skills
• Meticulous, team player with a can-do attitude

Educational and Professional Requirements

• Minimum Diploma or GCE ‘A’ Levels with at least 3 years of related experience preferred

About IMH

The Institute of Mental Health (IMH) in Singapore, established in 1928, is a premier 2,000-bed psychiatric hospital nestled in Buangkok Green Medical Park, providing comprehensive mental health services across 50 inpatient wards and 7 outpatient clinics, while also playing a pivotal role in training the next generation of mental health professionals through the NHG-AHPL Residency Programme and collaborations with local academic institutions.