(Sr) Executive Asst / (Sr) Associate Executive, Nursing Admin (2-Year Contract)

GMP Technologies; Singapore; On-site; SGD 33,000 - 60,000; Full time

Job summary

GMP Technologies (S) Pte Ltd is seeking a Sr) Executive Assistant / Sr) Associate Executive to support Nursing Administration on a 2-Year Contract. The role covers secretariat duties, email and access management, document control, and equipment coordination within a hospital setting.

The candidate will manage meeting minutes, nursing communications, system access requests, and procurement of supplies, while ensuring compliance and orderly record management.

Qualifications

• Diploma in Business Administration, Healthcare Administration, or related field.
• 1–2 years of administrative experience in a healthcare setting preferred.

Responsibilities

• Secretariat for department monthly combined meetings.
• Prepare certificates, awards and write minutes for nurses mass communications platform.
• Nursing Department point of contact for hospital electronic messaging system.
• Order name cards and name stamps for nurses.
• Raise blanket purchase orders and coordinate with vendors for ward beverages and biscuits.

Skills

Secretariat

Administrative support

Email management

Documentation

Procurement

Education

Diploma in Business Administration

Diploma in Healthcare Administration

Tools

MS Office

e-DCS (Document Control System)

Job description

(Sr) Executive Asst / (Sr) Associate Executive, Nursing Admin (2-Year Contract)

Job Openings (Sr) Executive Asst / (Sr) Associate Executive, Nursing Admin (2-Year Contract)

About the job (Sr) Executive Asst / (Sr) Associate Executive, Nursing Admin (2-Year Contract)

Responsibilities

Nursing Administrative Support

• Serve as secretariat for the department monthly combined meetings
• Prepare certificates, award and write minutes for nurses mass communications platform
• Nursing Department Point of Contact for hospital electronic messaging system
• Order name cards and name stamps for nurses (when required)
• Raise blanket purchase orders and coordinate with vendors for delivery of ward beverages and biscuits as part of nurse welfare initiatives

Email, Systems and Access Management

• Manage and update Nursing email groupings
• Raise and follow up on access requests for new or transferred nurses
• Review and maintain the list of systems approvers for all Nursing cost centres
• Ensure proper documentation and organization of departmental records

Document Management and Compliance

• Assist in formatting, seeking approval from HOD and uploading Nursing Department Plan, SOPs, HAPs, Procedure Manuals and Ops Risk Assessment forms into electronic Document Control System (e-DCS)
• Ensure timely reminders for document updates and approvals. Every document should be minimally reviewed once every two years

Equipment and Resource Management

• Issue and collect access cards for docking stations used to secure ward iPhones
• Maintain an accurate tracking system for issued equipment
• Monitor and maintain stock levels of stationery, masks, and alcohol wipes for Nursing Administration department
• Procure necessary supplies in accordance with the procurement policy

Requirements

• Diploma in Business Administration, Healthcare Administration, or related field
• 1-2 years of experience in administrative roles in a healthcare setting preferred.

We regret that only shortlisted candidates will be notified.

This is in partnership with the Employment and Employability Institute Pte Ltd (e2i).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives.

By applying for this role, you consent to GMP Technologies (S) Pte Ltds PDPA and e2is PDPA.