Associate Executive, Diet & Catering Svcs

Institute of Mental Health; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

The Institute of Mental Health in Singapore is seeking an Associate Executive for its Dietetics & Catering Services. The successful candidate will provide administrative support, coordinate diet orders, and assist in maintaining quality checks.

A Diploma or GCE ‘A’ Levels in foods and nutrition or a related field is required along with at least 2 years of relevant experience. Proficiency in Microsoft Office is essential, and knowledge of Foodworks Online is preferred.

Qualifications

• Minimum of 2 years of relevant work experience.
• Proficiency in Microsoft Office applications including Word, Excel, and PowerPoint.
• Willingness to work on weekends and public holidays.

Responsibilities

• Coordinate diet orders from the wards to the kitchen.
• Assist in maintaining and updating kitchen labels and charts.
• Provide administrative support for catering events.
• Conduct internal quality checks on food consistency.
• Assist the Chef and Dietitian with nutrient analysis of menus.

Skills

Service-oriented

Good communication skills

Interpersonal skills

Proficiency in Microsoft Office

Knowledge of Foodworks Online

Education

Diploma or GCE ‘A’ Levels in foods and nutrition or related field

Job description

Dietetics & Catering Services (DCS) – Associate Executive

Institution: Institute of Mental Health

Family Group: Administration

Position: Associate Executive

Department: Dietetics & Catering Services (DCS)

Provide administrative support to ensure smooth and efficient operations of the Dietetic and Catering Department including maintaining records related to patient diet orders, menus, special requests, meal counts and other required documentation.

Job Responsibilities:

• Coordinate diet orders from the wards to the kitchen.
• Assist in maintaining and updating all labels, posters and charts in the kitchen.
• Coordinate internal catering orders from requestors to the catering team and Chef in Charge.
• Provide administrative support for catering events, including labels, filling, data entry, billing and dispatch.
• Provide general administrative support, including filing and data entry.
• Ensure the office is adequately manned during office hours and that all calls to the department are attended to.
• Conduct internal quality checks on food consistency, temperature and quality.
• Carry out daily food safety and hygiene checks.
• Assist in preparation, organization and maintenance of audit documents.
• Assist the Chef to ensure staff comply with food safety rules and regulations.
• Assist in the preparation and maintenance of audit documents.
• Process e-payment requests and perform any required data entry.
• Work closely with the Chef and Dietitian to perform nutrient analysis of menus.
• Assist and provide coverage for other team members when necessary.
• Perform any other duties as assigned.

Requirements:

• Competency: Service‑oriented, confident and have a passion for helping others; good communication and interpersonal skills; willing and able to work on weekends and public holidays.
• Educational And Professional Requirements: Diploma or GCE ‘A’ Levels in foods and nutrition, food management or a related field; minimum of 2 years of relevant work experience; strong written and verbal communication skills; proficiency in Microsoft Office applications, including Word, Excel and PowerPoint; preferably with knowledge of Foodworks Online software.

The Institute of Mental Health (IMH) in Singapore, established in 1928, is a premier 2,000‑bed psychiatric hospital nestled in Buangkok Green Medical Park, providing comprehensive mental health services across 50 inpatient wards and 7 outpatient clinics, while also playing a pivotal role in training the next generation of mental health professionals through the NHG‑AHPL Residency Programme and collaborations with local academic institutions.