Associate, Business Operations

Yara Asia Pte Ltd; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Yara Asia Pte Ltd in Singapore is seeking an Associate, Business Operations to support the D&G management team across the Business Operations vertical. You will manage budget tracking, consolidate reporting across markets, and coordinate vendor activities to keep day-to-day operations running smoothly.

You will lead monthly budget reviews, track spend and headcount, prepare decks for Finance, and collaborate with Product, Tech and Market teams to align activations and schedules.

Qualifications

• Experience in budget tracking and monthly closing.
• Ability to coordinate across multiple markets and functions.
• Strong reporting and presentation skills.

Responsibilities

• Manage and maintain the budget tracking sheets and headcount master tracker.
• Run monthly budget review cycles with markets and validate figures.
• Consolidate monthly budget decks and market performance decks.
• Prepare and submit the monthly Corporate Reporting package to Finance.
• Support activation planning and cross-market coordination.

Skills

Budget tracking

Project management

Vendor coordination

Reporting

Cross-functional collaboration

Tools

Jira

Job description

The Associate, Business Operations supports the D&G (Digital & Growth) management team within the Business Operations vertical. This role is responsible for budget tracking and project management sup-port, consolidated budget and performance reporting across markets, vendor coordination, market op-erations support, team engagement, and other administrative support. The purpose of the role is to give management timely, accurate visibility into spend, headcount, and program performance, while keeping day-to-day D&G operations running smoothly and efficiently across markets

Budget Tracking

• Manage and maintain the budget tracking sheets and headcount master tracker, ensuring data accuracy and version control across updates.
• Run monthly budget review cycles with markets: set and communicate timelines, send reminders and follow up on outstanding tracker inputs, and validate figures for accuracy and completeness before submission.
• Consolidate monthly budget decks and market performance decks ensuring consistent formatting and clear variance commentary.
• Prepare and submit the monthly Corporate Reporting package to Finance, ensuring alignment with corporate reporting standards and deadlines.
• Monitor actual spend against budget phasing and plan, anticipate and flag potential underspends or overspends early, along with risks and reallocation needs.
• Manage vendor purchase orders (POs) and process vendor invoices in coordination with Finance and Procurement, monitoring spends against approved budgets and ensuring timely payment and accurate cost coding.
• Support annual budget planning and forecasting cycles, including budget phasing, data gathering and template preparations.

Market Activation Tracking Support

• Own the yearly Activation Calendar end-to-end: design and set up the template, define submission guidelines, and brief markets on requirements and deadlines.
• Follow up with markets to ensure timely, complete submissions, and consolidate inputs into a master calendar for leadership visibility.
• Ensure alignment between markets and functions (Product, Tech, Data) on planned activations, so that dependencies, resourcing needs and timelines are agreed upfront.
• Identify scheduling conflicts or gaps across markets and functions and flag them to management for resolution.
• Support on Jira tickets raised by markets, tracking status and comment updates, and follow up with markets or functions where tickets are stalled or need input.
• Act as a point of contact for markets on operational queries related to budget, reporting, or activation planning.

Internal Team Engagement

• Plan and execute D&G team engagements
• Coordinate leadership summits and quarterly townhalls, managing agendas, logistics, stakeholder communications, and on-the-day execution.
• Gather feedback from events and engagement activities to inform continuous improvement of future programming.

Administrative Support

• Prepare presentations, briefing materials, and ad hoc reports for leadership as required.
• Support cross-functional coordination between D&G, Finance, Procurement, and market teams to ensure smooth operations.