Assistant Vice President, Facilities Management Executive

Sumitomo Mitsui Banking Corporation; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Sumitomo Mitsui Banking Corporation in Singapore is seeking a Facility Management professional to support contract, vendor, and invoice processes. You will help maintain the central contract registry, oversee vendor performance, and ensure timely invoice handling while assisting subsidiary facilities issues.

The role requires a diploma or equivalent, 1–3 years in FM/CRE, and strong communication, attention to detail, and teamwork.

Qualifications

• Diploma or higher education required.
• 1–3 years in Facility Management/Corporate Real Estate.
• Proficient in MS Office and Outlook.
• Prior experience in an MNC or large organization preferred.
• Strong written and spoken communication, meticulous and team oriented.

Responsibilities

• Provide contract administration support for FM/CRE processes.
• Maintain the central contract registry and repository.
• Oversee vendor management and support related inquiries.
• Assist subsidiaries with facility issues and cover team members when needed.

Skills

Communication skills

Teamwork

Attention to detail

Meticulous

Education

Diploma or equivalent

Tools

MS Office

MS Outlook

Job description

Job Description

1. Contract Management

• Provide contract administration support for contract management process.
• Maintain the central contract registry and repository.
• Manage for contract inventory while partnering with business units to ensure that all contracts are maintained and up to date.
• Involve in contract negotiations and provide professional insights and/ or pragmatic solutions during contract negotiations.
• Conduct continued process review and identify opportunities for process improvements.

2. Vendor Management

• Implement and execute vendor contract management processes including onboarding and offboarding processes, monitoring and governance of vendors.
• Review and comment vendor performance.
• Support vendors and attend to queries on vendors management processes in accordance with company policies and guidelines.

3. Invoice Management

• Record the invoices received from vendors.
• Ensure payment is done within payment term stated in the agreement.
• Estimate the upcoming payment to be made based on the past record.

4. Any other Facility Management Task

• Assisting in subsidiaries Facility issue.
• Covering FAC team members when support is required.

Job Requirements

• Diploma or other Tertiary education
• Experience in Facility Management/Corporate Real Estate of at least 1-3 years
• Proficient in Office Tools (eg. MS Office, MS Outlook)
• Prior experience in MNC or bigger organisational set-up preferred
• Strong communication skills (written and spoken)
• Meticulous, attention to detail
• Team oriented