Assistant Manager, Office Admin & Facilities Management

Singapore Land Authority (SLA); Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

The Singapore Land Authority (SLA) is seeking an Officer to administer the facilities management contract and coordinate with contractors on electrical, ACMV, audio visual and regular office maintenance works in the office. The role also covers office space planning, space regularisation, and workspace provisioning for onboarding officers.

You will conduct sourcing for integrated facilities services, review costs and establish term contracts, while ensuring best practices in Green Mark, WHS,

Qualifications

• Qualification in Project & Facilities Management, Mechanical & Engineering, Electrical Engineering or equivalent.
• Minimum 3 years of relevant experience in Facilities and Contract management or IT infrastructure management, including ACMV, electrical works, telephony systems and/or audio visual knowledge.
• Experience leading and supervising a team of officers and/or maintenance contractors to execute maintenance and repair works.
• Strong team / project management skills.
• Good interpersonal and communication skills.
• Strong initiative and analytical skills; competent in Microsoft Excel and AutoCAD.
• Excellent contract management skills.
• Ability to work independently under pressure and within tight deadlines.

Responsibilities

• Administer the facilities management contract and collaborate with contractors on electrical, ACMV, audio visual and regular office maintenance works.
• Manage the office space planning program to include periodic office space regularisation, improvement to office infrastructure, additions and alteration works, and provision of workspace for onboarding officers.
• Conduct sourcing for comprehensive integrated facilities services/office admin services; prepare cost‑benefit analyses, recommendations, and establish term contracts.
• Review and implement office services related resources such as vending and F&B machines; prepare cost‑benefit analyses, recommendations, and establish term contracts.
• Implement and administer new workplace systems and applications, and establish and manage the contracts for these systems.
• Administer and review workplace best practices such as Green Mark, Work Health and Safety, Insurance and Security programmes and certifications.
• Contract management for existing and new term contracts; review contractors and suppliers’ performance.

Skills

Facilities management

Team leadership

Project management

Interpersonal skills

Communication skills

Analytical skills

Microsoft Excel

AutoCAD

Education

Qualification in Project & Facilities Management, Mechanical & Engineering, Electrical Engineering or equivalent

Tools

Microsoft Excel

AutoCAD

Job description

Overview

The officer will administer the facilities management contract and work closely with the respective contractors on electrical, air conditioning related (ACMV), audio visual and regular office maintenance works in the office. The officer will also manage the office space planning program, including periodic office space regularisation, improvement to office infrastructure, additions and alteration works, and making provisions for workspace for onboarding officers.

Key Responsibilities

• Administer the facilities management contract and collaborate with contractors on electrical, ACMV, audio visual and regular office maintenance works.
• Manage the office space planning program to include periodic office space regularisation, improvement to office infrastructure, additions and alteration works, and provision of workspace for onboarding officers.
• Conduct sourcing for comprehensive integrated facilities services/office admin services; prepare cost‑benefit analyses, recommendations, and establish term contracts.
• Review and implement office services related resources such as vending and F&B machines; prepare cost‑benefit analyses, recommendations, and establish term contracts.
• Implement and administer new workplace systems and applications, and establish and manage the contracts for these systems.
• Administer and review workplace best practices such as Green Mark, Work Health and Safety, Insurance and Security programmes and certifications.
• Contract management for existing and new term contracts; review contractors and suppliers’ performance.

Qualifications

• Qualification in Project & Facilities Management, Mechanical & Engineering, Electrical Engineering or equivalent.
• Minimum 3 years of relevant experience in Facilities and Contract management or IT infrastructure management, including ACMV, electrical works, telephony systems and/or audio visual knowledge.
• Experience leading and supervising a team of officers and/or maintenance contractors to execute maintenance and repair works.
• Strong team / project management skills.
• Good interpersonal and communication skills.
• Strong initiative and analytical skills; competent in Microsoft Excel and AutoCAD.
• Excellent contract management skills.
• Ability to work independently under pressure and within tight deadlines.