Assistant Manager / Manager (Administration / Facility Management)

EA RECRUITMENT PTE LTD; Singapore; On-site; SGD 61,000 - 73,000; Full time

Job summary

EA RECRUITMENT PTE LTD in Singapore seeks a Facilities Manager to oversee facilities and administration, ensuring uninterrupted services. The role leads facilities teams, handles vendor coordination, space planning, and project management from design through to completion.

You will manage site operations across multiple locations in Singapore, travel within the city, and work Monday to Friday, 8.45am to 5.45pm.

Qualifications

• Bachelor's degree in Facility / Building Services or equivalent experience.

Responsibilities

• Oversee and manage facilities and administration functions to ensure continuity of Facility Management services and minimize disruption to company operations.
• Provide leadership to facilities and administration teams and accountable for the functions to provide high quality of service to company operations.
• Coordinate building repair requests and engage vendors for repairs including HVAC, electrical, plumbing and general repair.
• Source and evaluate contractors/suppliers/vendors to contract specifications and in compliance with purchasing policies.
• Project management includes space planning, design, cost estimates, schedule, startup and decommissioning field locations.
• Establish deadlines, milestones, and budgets; monitor and report progress of projects.

Skills

Facilities management

Leadership

Vendor management

Project management

Space planning

Budgeting

Education

Bachelor's degree in Facility / Building Services

Job description

• MNC Company

• Basic $5500 - $6500 + AWS + Variable Bonus

• Excellent Welfare and Benefits + Career progression

• Working location: Lorong Chuan (walking distance from MRT station)

• Working hours: Monday to Friday (8.45am to 5.45pm)

Job Responsibilities:

• Oversee and manage facilities and administration functions to ensure continuity of Facility Management services and minimize any disruption to company operations.

• Provide leadership to facilities and administration teams and accountable for the functions in order to provide high quality of service to company operations.

• Coordinate building repair requests and engage vendors for repairs include HVAC, electrical, plumbing and general repair.

• Source and evaluate contractor / supplier / vendor to contract specification; and in compliance to clients purchasing policies and procedures.

• Manages, approves, and executes change orders and proposals for office space planning, including office layouts, design, specification development, cost estimates, schedule construction, start up and decommissioning field locations.

• Develops estimates and schedules, including a master project schedule and manages the project to completion; establishes and measures costs, identifies issues and risks, establishes project documentation, space standards, and LEED certification standard or equivalent.

• Project management includes all aspects of requirements planning, developing Space Planning Utilization Report (SPUR), design development, construction, fit up, relocation, and startup of all related services.

• Works with outside real estate brokers to select suitable site locations.

• Develops and manages projects in terms of scope; approval, schedule, and budget utilizing established processes, experience, and expertise.

• Establishes deadlines, manages to milestones, monitors and reports progress of projects.

• Communicates with contractors, building managers, and architects to design space and manage projects.

• Manages the developing designs and estimates, obtaining approvals and budgets, commissioning the project, and overseeing the construction of office space ensuring build out to specifications and sustaining practices.

• Thoroughly evaluates site due diligence analyses for relocation and occupancy.

• Manages architects/engineers for schematic, development, design and construction documents.

• Coordinates and directs the activities of project management resources, consisting of internal and outsourced vendors.

• Manages the design, construction, and commissioning of these projects to meet or exceed project and company goals.

• Builds programming, conducts adjacency analysis, works with architects and contractors, approves construction drawings, and oversees the management of construction projects in the field.

• Works with outside consultants to reduce real property tax obligation.

• Negotiates directly with landlords for lease renewal. Reviews lease clauses to determine obligations, rules or procedures.

• Assist and facilitate to address Facility related concerns arising from audits; internal, external and insurance related.

• Other duties as assigned.

Job Requirements:

• Bachelor's degree in Facility / Building Services or equivalent experience from which comparable knowledge and job skills can be obtained.

• Capability to manage a commercial portfolio with 3 to 5 years' experience will be highly preferred.

• Willing to travel within Singapore between 3 locations.

We regret that only shortlisted candidates will be contacted.