Assistant Project Manager

JLL; Singapore; On-site; SGD 60,000 - 96,000; Full time

Job summary

JLL is seeking an Assistant Project Manager to independently contribute to multiple projects from inception to closure under senior guidance. You will oversee deliverables, maintain budgets and schedules, and lead project meetings with stakeholders.

You will support RFPs, tendering, contract administration, and risk management while ensuring ISO/HSE compliance and quality of final products.

Qualifications

• A degree in a relevant Project or Construction Management discipline and experience in Design/Construction/PM.
• Experience coordinating multiple projects and delivering on time and within budget.
• Familiarity with ISO14001/ISO45001/ISO9001 and HSE compliance.

Responsibilities

• Lead and oversee smaller/less complex project phases from initiation to close with guidance.
• Produce monthly project deliverables: plans, status reports, cost reports, agendas and minutes.
• Maintain detailed project programs and risk register; monitor budgets and cash flows.
• Prepare PCG reports and attend meetings; chair weekly project meetings and draft minutes.
• Assist in vendor RFPs, scope writing and tendering; review variations with client approvals.
• Support contract administration and ensure compliance with legal and commercial requirements.
• Contribute to value engineering, design reviews, and risk mitigation.
• Ensure Health, Safety and Environmental systems are implemented and followed.
• Prepare project proposals and presentations for new work.

Skills

Project management

Budget management

Stakeholder management

Risk management

Contract administration

Meetings facilitation

Vendor coordination

ISO standards

MS Project

Reporting

Education

Bachelor's degree in Project/Construction Management

Tools

Microsoft Office

SharePoint

Microsoft Project

Job description

As Assistant Project Manager (APM) you will be expected to contribute independently to the tasks below. This means as an APM, you demonstrate some familiarity with the subject matter and can produce these deliverables with guidance from senior team members. Assistant Project Managers are also able to validate and oversee deliverables produced by Project Coordinators. It is expected an APM to be involved with between 2-3 projects at various stages.

As the Assistant Project Manager, you are expected to take responsibility for the effective management of all phases of smaller/less complex projects from initial establishment to handover and project closure. These projects will be managed under the guidance of a Project Manager/Senior Project Manager. The role requires coordinating thought and leadership skills to encourage maximum contributions of all participants in the project and focus these to maximise outcomes for all stakeholders

• Ensure monthly project deliverables are completed, these include:Project Delivery PlansMonthly Status ReportsAnticipated Cost ReportsMeeting Agendas and Minutes
• Maintain project budget in accordance with client requirements. Manage and forecast expenditure to achieve completion within budget.
• Maintain a detailed overall project programme that sets clear milestones and objectives to ensure successful project delivery.
• Establish & maintain an accurate and up to date risk register.
• Assist in the preparation of PCG (Project Control Group) reports and attend PCG meetings as required
• Chair weekly project meetings as required.
• Draft and issue meeting minutes and agendas.
• Draft Vendor RFP (Request for Proposal) preparation, scope writing and tendering
• Participate in value engineering, buildability analysis, and assist in critically reviewing the design and documentation to minimize risk and maximize outcomes
• Assist in contract administration, ensuring contracts with clients, consultants and suppliers are properly executed and maintained. Carry out contract administration of all vendors professionally and in accordance with legal requirements to protect commercial interests of client and JLL.
• Establish and maintain anticipated cost reports. Including cash flows and accruals. Ensure invoices from vendors are submitted in a timely manner to both the clients and JLL accounting
• Review and provide recommendations on variations. Collecting and vetting appropriate supporting documentation for submission to clients. Obtaining timely client approvals.
• Implement and maintain JLL Health Safety and Environmental systems and take responsibility for areas under your direction.
• Ensure attention to details on all deliverables and the overall quality of final products positively represents JLL.
• Ensure a Safety and Environmental Plan is in place and is actively complied with by yourself and others.
• Be able to effectively run a project in the absence of the Project Manager.

Management of completion of the project close out.

• Financial close out
• Contractual documents (as-builts, deeds of release, client training, etc…)

Key skills

• Confidently assist in managing project delivery from inception to closure
• Proficiency in the use of Microsoft Office Suite, SharePoint, Microsoft Project, and experienced in managing cost reporting systems.
• Understand the legal environment for each project in respect of planning, commercial aspects, and delivery constraints.
• Be able to assist in carrying out commercial negotiations with contractors, suppliers, consultants, and authorities within established limits of authority.
• Understand our obligations for complying with ISO14001, ISO45001, ISO9001 and Environmental Health and Safety legislation generally.
• Assist in maintaining accreditations where applicable.
• Ability to assess clients’ basic needs and project constraints.
• Ability to assist in the commercial assessment of new projects.
• Have a detailed understanding of different delivery methods. I.e., Project Management, Construction Management, Managing Contractor and Warranted Price, Lump Sum etc.
• Ability to assist in the preparation of project proposals and the delivery of presentations that may be required as part of securing new work.

Employee specification

A degree in a relevant Project or Construction Management related discipline or related field and three (3) years’ experience or a combination of formal education and experience in excess of eight (8) years, three of which must be related to Design, Construction, or Project Management.