Assistant Procurement Manager

CITY FACILITIES MANAGEMENT (SGP) PTE. LTD.; Singapore; On-site; SGD 70,000 - 120,000; Full time

Job summary

CITY FACILITIES MANAGEMENT (SGP) PTE. LTD. is seeking a seasoned procurement professional to lead contract lifecycle management, oversee supplier negotiations, and ensure service level performance for maintenance contracts across facilities.

You will develop analytics, prepare tenders, and support management with cost-saving initiatives while maintaining governance and compliance.

Qualifications

• Degree in commerce, business, finance or similar from a recognised university – essential
• Diploma or Certification on Contract Management
• Experience in service procurement and indirect MRO procurement process
• Knowledge in Six Sigma and able to apply in Cost re-engineering projects
• Minimum of 5–8 years of procurement experience preferably in Facilities Management, Retail or Consumer Goods sector
• Demonstrated experience conducting high quality face to face commercial negotiations for multimillion dollar contracts
• Excellent analytical, quantitative, business acumen and strong negotiations skills with proven record in liaising with suppliers and sub-contractors
• Experience in inventory management system
• Excellent interpersonal and communication skills in English and Bahasa Malaysia
• IT literate and proficient in Microsoft Office

Responsibilities

• Manage Contract lifecycle including all activities relating to contracts for equipment maintenance
• Accurately measure contractor performance to ensure service delivery completeness and accuracy including milestone achievement
• Provide high-level analysis and strategic advice to Head of Commercial and other business managers on current and future contracts
• Develop and manage recoverable database to facilitate the preparation of analytical reports
• Create a document management system by standardizing document templates across the Contracts area
• Negotiate with suppliers/vendors and stakeholders to achieve best outcome
• Liaise with 3rd parties, contractors, and key stakeholders to ensure performance standards are maintained
• Prepare scope of contract including request for tender documentation
• Support the Operations & Commercial teams with ad hoc requests
• Lead the development and review of highly complex documentation including SLAs, tenders, proposals, evaluation plans, contracts
• Involve in strategic procurement projects
• Monitor Coset per REQ, Define schedule of Rates
• Govern Resources setting in the best interest per Cost and Services
• Advise OSS and related departments on cost improvements
• Develop category plans and identify risks, issues and opportunities to improve operations
• Compile City Procurement and Client’s Procurement Policy and governance process; tender and RFx
• Develop and Refine Procurement Policy under guidance of Head of Commercial
• Collaborate with Head of Commercial on Annual Audit cost-related procedures
• Support Non-Trade Procurement reporting including savings tracking and approvals

Skills

Negotiation

Contract management

Analytical skills

Stakeholder management

Procurement process

Education

Bachelor's degree in commerce/finance

Diploma/Certification in Contract Management

Job description

Job Description

Manages Contract lifecycle including all activities relating to contracts for equipment maintenance.

Accurately measure contractor performance to ensure service delivery completeness and accuracy including milestone achievement.

Provide high-level analysis and strategic advice to Head of Commercial and other business managers on current and future contracts to achieve best outcome for the business.

Develop and manage recoverable database to facilitate the preparation of analytical reports for monthly management meeting.

Create a document management system by standardizing document templates across the Contracts area of the business.

Negotiate with suppliers/vendors and stakeholders to achieve best outcome.

Liaise with 3rd parties, contractors, and key stakeholders to ensure performance standards are maintained.

As needed, negotiate with suppliers to achieve demonstrated cost savings across the business.

Resolving recoverable disputes with 3rd parties, contractors, etc

Prepare scope of contract including request for tender documentation

Supports the Operations & Commercial teams with ad hoc requests.

Take lead in the development and review highly complex documentation, including service level agreements, tenders, proposals, evaluation plans, contracts, and support senior management on other legal documents ensuring accurate and correct legal interpretation.

To be involved in strategic procurement projects.

Continuously monitor the Coset per REQ, Define schedule of Rates

Govern the Resources setting in the best interest per Cost and Services

Advise OSS and related departments onto their potential to improve OPEX cost.

Work together with Head of Commercial to uphold high level of integrity of the teams.

Developing category plans and identifying risks, issues and opportunities to generate improvements in the business operations including analysing spend data vs budgets vs contractual commitments.

Compile City Procurement and Client’s Procurement Policy and governance process. e.g. tender and RFx.

Develop and Refine Procurement Policy from the guidance of Head of Commercial

Team up with Head of Commercial to handle with Annual Audit on Cost related Procedure and process.

Supporting the completion of Non-Trade Procurement reporting including:

Saving tracker and saving approvals

Job Specifications

A degree in commerce, business, finance or similar from a recognised university – essential

Diploma or Certification on Contract Management

Experience in service procurement and indirect MRO procurement process

Knowledge in Six Sigma and able to apply in Cost re-engineering projects.

Minimum of 5–8 years of procurement experience preferably in Facilities Management, Retail or Consumer Goods sector.

Demonstrated experience conducting high quality face to face commercial negotiations for multimillion dollar (maintenance contracts).

Excellent analytical, quantitative, business acumen and strong negotiations skills with proven record in liaising with suppliers and sub-contractors.

Experience in inventory management system.

Excellent interpersonal and communication skills, both verbal and written in both English and Bahasa Malaysia, able to work independently.

IT literate and proficient in Microsoft office.