Assistant Officer, Administration

PaxOcean; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

PaxOcean in Singapore is seeking an Administrative Clerk to provide essential support to the HSE department. You will handle documentation, record keeping, and ensure compliance with data privacy policies.

Your role includes attendance tracking, procurement follow-ups, and visitor clearance. Ideal candidates have 2–4 years in admin, strong MS Office and SAP skills, and a meticulous approach to data management within a marine environment.

Qualifications

• 2–4 years of admin or clerical experience, preferably in Marine industry.
• Meticulous data management and privacy awareness.
• Proficient in MS Office and SAP.

Responsibilities

• Compile, prepare and submit daily attendance timesheet records for all HSE personnel on time.
• Administer and follow up on all purchase and service requests related to HSE items.
• Monitor and replenish inventories of basic stationeries for daily HSE operations.
• File, scan and organize dept records, ensuring data privacy compliance.
• Prepare onboard and offboarding of HSE staff.
• Arrange registration and security clearance for all visitors to HSE.
• Ensure payments for items and services rendered to HSE are promptly handled.

Skills

MS Office Suite

Attention to detail

SAP

Education

Business Administration (Others)

Tools

SAP

Job description

• Provides essential administrative and clerical support to HSE department.
• Provides necessary support in terms of documentation and record keeping for activities related to HSE.

Job Summary

• Provides essential administrative and clerical support to HSE department.
• Provides necessary support in terms of documentation and record keeping for activities related to HSE.

Key Responsibilities

• Compile, prepare and submit daily attendance timesheet records for all HSE personnel in a timely manner.
• Administer and follow up on all Purchase and Service requests with relevant dept arising from HSE related items.
• Monitor and replenish inventories of basic stationeries required for daily HSE operations.
• File, scan and organize physical and digital dept records and ensuring data privacy compliance.
• Prepare and facilitate onboard and offboarding of HSE staff.
• Registration and security clearance for all visitors to HSE department.
• Ensuring all payments for items and services rendered to HSE promptly handled in due fashion.

Key Requirements

• 2 – 4 years experience in admin or clerical role, ideally within Marine industry.
• Meticulous and thorough in terms of data management.
• Ability to function with MS Office Suite, SAP and other office support functions.

Education

Others in Business Administration