HSE Administrator

OBAYASHI SINGAPORE PRIVATE LIMITED; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

OBAYASHI SINGAPORE PRIVATE LIMITED is seeking an HSE Administrative Coordinator to maintain safety documents, permits, risk assessments, and method statements. The role supports audit reporting, safety inspections, and ISO standard implementation on construction sites.

You will coordinate HSE training, keep training attendance records, and assist with incident reporting and investigations. A diploma or degree in health & safety or related fields is required, with 3+ years in HSE coordination.

Qualifications

• Diploma/ Bachelor's Degree in Occupational Health & Safety, Business Administration or Construction Management.
• At least 3 years of experience in an HSE administrative or coordination role, preferably in construction.
• Familiar with Workplace Safety and Health (WSH) regulations, MOM and LTA safety requirements.

Responsibilities

• Maintain and organize HSE reports, permits, risk assessments, and method statements.
• Ensure all safety documents, incident reports, and compliance records are up to date and properly filed.
• Assist in preparing audit reports, safety inspections, and compliance submissions.
• Support the implementation of ISO 45001, OHSAS 18001, and other relevant safety standards.
• Schedule and coordinate HSE training sessions, safety inductions, and toolbox talks.
• Maintain records of employee safety certifications, permit-to-work approvals, and training attendance.
• Assist in preparing training materials and safety awareness posters.
• Assist in collecting incident reports, near-miss reports, and investigation findings.
• Maintain logs of workplace injuries, corrective actions, and follow-ups.
• Ensure timely reporting of safety incidents to relevant authorities and management.
• Track and manage Personal Protective Equipment (PPE) issuance and inventory.
• Ensure that workers have the necessary PPE and replacements when required.
• Maintain records of safety equipment inspections and certifications.
• Work closely with site supervisors, safety officers, and project teams to ensure safe work practices.
• Assist in coordinating site safety meetings, emergency drills, and inspections.
• Act as the point of contact for safety-related administrative tasks.
• Handle data entry, email correspondence, and scheduling for the HSE department.
• Support the HSE team in updating and maintaining safety policies and procedures.
• Assist in organizing safety campaigns and workplace safety promotions.
• Any other ad-hoc duties assigned by manager.

Education

Diploma/ Bachelor's Degree in Occupational Health & Safety, Business Administration or Construction Management

Job description

Essential Job Functions

• Maintain and organize HSE reports, permits, risk assessments, and method statements.
• Ensure all safety documents, incident reports, and compliance records are up to date and properly filed.
• Assist in preparing audit reports, safety inspections, and compliance submissions.
• Support the implementation of ISO 45001, OHSAS 18001, and other relevant safety standards.
• Schedule and coordinate HSE training sessions, safety inductions, and toolbox talks.
• Maintain records of employee safety certifications, permit-to-work approvals, and training attendance.
• Assist in preparing training materials and safety awareness posters.
• Assist in collecting incident reports, near-miss reports, and investigation findings.
• Maintain logs of workplace injuries, corrective actions, and follow-ups.
• Ensure timely reporting of safety incidents to relevant authorities and management.
• Track and manage Personal Protective Equipment (PPE) issuance and inventory.
• Ensure that workers have the necessary PPE and replacements when required.
• Maintain records of safety equipment inspections and certifications.
• Work closely with site supervisors, safety officers, and project teams to ensure safe work practices.
• Assist in coordinating site safety meetings, emergency drills, and inspections.
• Act as the point of contact for safety-related administrative tasks.
• Handle data entry, email correspondence, and scheduling for the HSE department.
• Support the HSE team in updating and maintaining safety policies and procedures.
• Assist in organizing safety campaigns and workplace safety promotions.
• Any other ad-hoc duties assigned by manager.

Minimum Qualifications/ Job Experience:

• A Diploma/ Bachelor's Degree in Occupational Health & Safety, Business Administration or Construction Management.
• At least 3 years of experience in an HSE administrative or coordination role, preferably in construction.
• Familiar with Workplace Safety and Health (WSH) regulations, MOM and LTA safety requirements.