Assistant Manager, Tender (Facility Management & M&E)

Smitech Engineering Pte Ltd; Singapore; On-site; SGD 90,000 - 120,000; Full time

Job summary

Smitech Engineering Pte Ltd seeks an experienced Assistant Manager, Tender (FM & M&E) to lead tender management, cost estimation, vendor evaluation, and contract review for major FM, maintenance and M&E projects.

You will coordinate technical proposals, manpower planning, and ensure compliant submission timelines while engaging clients and vendors to secure competitive tender awards and favorable terms.

Qualifications

• Bachelor’s degree in FM or related field.
• 3–5 years tender experience in FM/M&E with a track record of successful awards.
• CERT Tier 2 or Tier 3 Certification (or equivalent) is preferred.

Responsibilities

• Review tender documents, specifications, BQ, drawings, contract conditions, SLAs, response times and submission guidelines.
• Identify commercial, operational and financial risks such as LD, 24/7 emergency commitments, warranty terms and penalties.
• Formulate precise tender pricing structures including direct manpower, materials, subcontractors, overheads, contingency and target profit margins.
• Issue RFQs to vendors/subcontractors; evaluate proposals, negotiate pricing and ensure compliance with tender specs.
• Coordinate manpower deployment strategies and technical write-ups (PM/CM schedules, maintenance methods, mobilization plans, safety plans).
• Manage clarifications, addenda, and on-time submissions; ensure all declarations and licenses are in order.

Skills

MS Excel

Negotiation

Stakeholder management

Proposal writing

Cost estimation

Education

Bachelor's Degree in Facilities Management

Tools

MS Word

PowerPoint

PM software

Job description

We are seeking an experienced and result-oriented Assistant Manager, Tender (Facility Management & M&E) to join our commercial team. In this role, you will take ownership of tender management, cost estimation, vendor evaluation, technical proposal development, and contract review for major FM, maintenance, and M&E engineering projects.

1. Tender Review & Risk Assessment

• Review all tender documents, specifications, Bills of Quantities (BQ), drawings, contract conditions, SLAs, response times, and submission guidelines.
• Identify key commercial, operational, and financial risks, such as Liquidated Damages (LD), 24/7 emergency response commitments, spare-part obligations, warranty terms, performance KPIs, and penalty clauses.

2. Costing, Budgeting & Pricing

• Formulate precise tender pricing structures, including direct manpower costs, material/spare parts allowances, subcontractor costs, equipment, tools, overheads, contingency, and target profit margins.
• Ensure competitive and commercially viable pricing submissions aligned with company profitability guidelines.

3. Vendor & Subcontractor Management

• Issue Requests for Quotation (RFQs) to vendors and subcontractors.
• Evaluate technical and commercial proposals, negotiate pricing, perform gap analyses, and ensure quotation compliance with tender specifications.

4. Technical Proposal & Manpower Planning

• Determine required manpower deployment strategies, including Facility Managers, Engineers, Supervisors, Technicians, administrative staff, shift teams, standby teams, and CERT resources.
• Coordinate technical write-ups: preventive/corrective maintenance (PM/CM) schedules, maintenance methodology, mobilization plans, organization charts, safety management plans, and tech adoption strategies.

5. Clarifications & Submission Management

• Formulate and submit tender queries to clients/consultants; manage responses to tender clarifications, addenda, and corrigenda.
• Maintain strict tender submission timelines and lead cross-departmental inputs to ensure complete, compliant, and on-time submissions.
• Ensure all administrative requirements—including declarations, track records, licenses, statutory forms, and financial disclosures—are fully compliant.

6. Tender Presentation & Post-Tender Interview

• Prepare presentation slide decks and supporting documentation for post-tender clarification meetings.
• Participate actively in client interviews, technical presentations, and final commercial negotiations.

Job Requirements & Qualifications

• Education: Bachelor’s Degree in Facilities Management, Building Services, Mechanical / Electrical Engineering, Quantity Surveying, or a related field.
• Tender Experience: Minimum 3 to 5 years of hands-on experience in FM/M&E tender preparation and commercial management, with a proven track record of securing successful tender awards (GeBIZ / public sector contract experience is highly advantageous).
• Project Experience: Practical background in project execution, building operations, or M&E maintenance to ensure tender proposals are operationally sound and aligned with ground realities.
• CERT Qualification: Possess CERT Tier 2 or Tier 3 Certification (or equivalent Company Emergency Response Team qualification).
• Commercial Acumen: Strong expertise in cost estimation, BQ pricing, quotation evaluation, contract conditions (e.g., PSSCOC, REDAS), and risk mitigation.
• Skills: Proficient in MS Excel (advanced financial modeling/costing), Word, PowerPoint, and project management software. Strong negotiation, analytical, and stakeholder management skills.