Assistant Manager/Senior Executive, Emergency Planning (2-year Contract)

National University Polyclinics; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

National University Polyclinics is seeking a contract-based Hospital Emergency Preparedness Specialist to drive emergency response strategies and EP equipment readiness, with 20% MOH EP project support.

The role includes planning, budget control, and coordination of drills and SOP reviews to ensure hospital readiness and compliance across departments.

Qualifications

• Analytical, quantitative with strong communication skills (written and verbal).
• Proficient in MS Word/Excel/PowerPoint for reporting and documentation.
• Ability to multi-task and work under tight timelines.

Responsibilities

• Management of EP Equipment: budget, funding, procurement planning and asset tracking to ensure readiness.
• Review Hospital’s Emergency Response Plan and coordinate exercises and drills with stakeholders.
• Planning for Integrated General Hospital (IGH): participate in IGH Ops Centre workshops and coordinate with planners on infrastructure requirements.
• Other EP Activities: provide secretariat support to BCM Steering Committee and MOH EP projects.

Skills

Analytical skills

Communication skills

Presentation skills

Interpersonal skills

Education

Recognised Degree in any discipline

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Overview

The incumbent will be responsible for the development and implementing strategies to ensure effective response to various emergencies, such as pandemics/ IT downtime etc. The incumbent will also dedicate 20% of his/her time to support MOH Emergency Planning (EP) related projects.

Job Responsibilities

You will be responsible for the following:

1.Management of EP Equipment

• Responsible for the budget and funding required response areas equipment and consumables
• Oversee the planning and execution of the equipment and procurement purchases and claims
• Work with Biomedical Equipment Dept to maintain the asset tracking for ownership, reporting, maintenance and deployment to ensure hospital's logistic readiness are maintained
• Review hospital crisis equipment requirements
• POC for MOH audit and report for EP equipment

2.Review Hospital’s Emergency Response Plan and coordinate exercises and drills

• Engage stakeholders in the review of SOPs
• Coordinate and integrate the SOPs
• Plan and conduct monthly Fleet Test Exercise
• Plan and organize all EP exercise and drills per yearly workplan

3.Planning for Integrated General Hospital (IGH)

• Participate in the IGH Ops Centre workshop and ensure that all the MCI/CE/NE infrastructure requirements are catered for in IGH
• Coordinate with medical planners, campus planning team and users on the ground for discussions and come out with the required plans
• Prepare list of EP items required for IGH
• Work on the procurement timeline and ensure all the procurement are completed per timeline

4.Other EP Activities

• Provide secretariat support to quarterly BCM Steering Comm meeting
• Support MOH EP related projected

Requirements

• Recognised Degree in any discipline
• Minimum 3 years’ work experience in healthcare industry
• Healthcare operational experience will be advantageous although not necessary
• Analytical, quantitative with strong communication skills (written and verbal)
• Proficient in Microsoft Word / Excel / PowerPoint
• Ability to multi-task and work under tight timelines
• Good analytical and organization skills
• Excellent communication, problem solving, presentation, negotiation and interpersonal skill

This is a 2-year contract role, subject to extension based on satisfactory work performance and organizational needs

Only Singapore Citizens and Singapore Permanent Residents may apply.