Assistant Manager, Office Admin & Facilities Management

Singapore Land Authority; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

The Singapore Land Authority in Singapore seeks a Facilities Management Officer to administer contracts and manage office maintenance. You will oversee office space planning, implement new workplace systems, and manage contractor performance to ensure effective facilities operations.

Ideal candidates will have a relevant qualification and at least 3 years of experience in facilities and contract management. Strong communication and analytical skills, along with proficiency in Microsoft Excel and AutoCAD, are essential for this role.

Qualifications

• Minimum 3 years of relevant experience in Facilities and Contract management or IT infrastructure management.
• Experience in ACMV, electrical works, telephony systems, and/or audio visual knowledge.
• Capability to supervise a team of officers and/or maintenance contractors.

Responsibilities

• Administer facilities management contract working closely with contractors.
• Manage office space planning program for regularisation and improvements.
• Conduct best sourcing for integrated facilities services and contract management.

Skills

Project & Facilities Management

Contract Management

Interpersonal and Communication Skills

Analytical Skills

Microsoft Excel

AutoCAD

Education

Qualification in Project & Facilities Management, Mechanical & Engineering, Electrical Engineering or equivalent

Job description

What the role is

The officer will administer the facilities management contract and will work with the respective contractors closely on electrical, air con related (ACMV), audio visual and regular office maintenance works in the office. The officer will also manage the office space planning program including periodic office space regularisation, improvement to office infrastructure, additions and alteration works and making provisions for workspace for onboarding officers.

What you will be working on

• Administer the facilities management contract and work with respective contractors on electrical, air con related (ACMV), audio visual and regular office maintenance works in the office
• Manage the office space planning program to include periodic office space regularisation, improvement to office infrastructure, additions and alteration works and making provisions for workspace for onboarding officers
• Conduct best sourcing for comprehensive integrated facilities services/office admin services; put up cost benefit analysis and recommendation; establish term contract and administer and manage contract
• Carry out review and implement office services related resource like vending and F&B machines and management; review options; put up cost benefit analysis and recommendation; establish term contract and administer and manage contract
• Implement and administer new workplace systems and applications, establish and manage the contracts for such systems
• Administer and review workplace related best practices like Green Mark, Work Health and Safety and Insurance and Security Programmes and Certifications
• Contract Management for existing/new term contracts and review contractors, suppliers’ performance

What we are looking for

• Qualification in Project & Facilities Management, Mechanical & Engineering, Electrical Engineering or equivalent
• Min 3 years of relevant experience in Facilities and Contract management or IT infra-structure management, including ACMV, electrical works, telephony systems and/or audio visual knowledge.
• Have led and supervise a team of officers and/or maintenance contractor to execute maintenance and repair works
• Possess team / project management experience
• Possess good interpersonal and communication skills
• Possess strong initiative and good analytical skills, competent in Microsoft Excel and Auto cad
• Good contracts management skills
• Able to work independently under pressure and within tight deadlines

About Singapore Land Authority

The mission of the Singapore Land Authority is to optimise land resources for the economic and social development of Singapore. It ensures the best use of State land and buildings, provides an effective and reliable land management system and enables the full use of land information for better land management.