Associate/Senior Associate (Hard Facilities Management – Mechanical Engineering)

SINGAPORE UNIVERSITY OF TECHNOLOGY AND DESIGN; Singapore; On-site; SGD 40,000 - 65,000; Full time

Job summary

Singapore University of Technology and Design is seeking an Associate/Senior Associate to manage hard facilities management for Mechanical Engineering on a contract basis. The role focuses on maintaining campus M&E services, coordinating with external providers, and ensuring compliance with university standards.

You will support procurement, contract administration, and project-related activities, contributing to safe, reliable campus operations and delivering KPI-driven performance.

Qualifications

• Degree/ Diploma in Facilities Management, Engineering (Electrical/ Mechanical) or equivalent.
• Familiar with local code of practices, building and fire safety regulations.
• Conversant in reading and interpreting architectural and M&E schematic drawings.
• Proficient in Microsoft Office; knowledge of CAD software is advantageous.

Responsibilities

• Maintain operational readiness and safe, efficient operation of M&E services.
• Coordinate with internal stakeholders and respond to maintenance requests and improvements.
• Procure goods and services for maintenance and improvement works per procurement policy; prepare specifications and reports.
• Manage contract administration including meeting obligations, reviewing specs and timely verification & payment of invoices.
• Consolidate and update the preventive maintenance schedule; ensure licenses are renewed.
• Monitor routine checks on M&E services and ensure compliance with approved schedules.
• Coordinate, supervise and certify maintenance activities to meet timelines and standards.
• Prepare management reports and track KPIs; support project management for fit-outs and upgrades.

Skills

Verbal communication

Written communication

Microsoft Office

AutoCAD

SketchUp

Team collaboration

Problem solving

Education

Degree in Facilities Management/Engineering

Diploma in Facilities Management

Tools

AutoCAD

SketchUp

Job description

Associate/Senior Associate (Hard Facilities Management – Mechanical Engineering) - Contract Position

Why You’ll Love This Role

You will be part of the Facilities Management team in the Office of Campus Infrastructure and Facilities (OCIF) and be responsible for the management and maintenance of the campus facilities.

You will report to a Manager and work together with our out-sourced service providers to ensure that the day-to-day management of facilities, maintenance support services, processes and frameworks and delivery of key performance indicators (KPI) are consistently kept at a high standard to support our campus operational requirements.

What You’ll Do

• Assist the Manager to maintain the operational readiness, safe and efficient operation of the campus M&E services;

• Manage good rapport with internal stakeholders and attend to their maintenance feedback and requests for improvement works;

• Carry out procurement of goods and services for maintenance and improvement works based on the University’s procurement policy including preparation of requirement specifications, evaluation and drafting the recommendation report;

• Manage the contract administration process including meeting contractual obligations, specification reviews and timely verification & payment of term contract and ad hoc Invoices including verifying works done;

• Consolidate and update the PPM Schedule for the team;

• Ensure timely renewal of licenses for all operating systems;

• Carry out routine check on all common M&E services to ensure operations timing are based on approved schedule, and their operations/ conditions are within acceptable level;

• Coordinate, supervise and certify maintenance activities to ensure contractors/vendors complete all repair and maintenance work within the required timelines and standards;

• Ensure compliance of OCIF procedures and checklists;

• Regularly check on maintenance stock inventory and ensure timely replenishment;

• Manage PTW;

• Conduct system audit and site inspections;

• Provide project management support for fit-outs, renovations and upgrading works to ensure timely completion of projects and meet the University's house rules, requirement specifications and quality standards;

• Follow up on defect rectification works.

• Provide advice and support for University research or academic projects, when required;

• Work as part of the cross-functional team in supporting soft services, security, civil works and engineering services functions;

• Preparation of management reports and tracking of KPIs;

• Other duties as assigned by the Manager.

Who We Are Looking For

• Degree/ Diploma in Facilities Management, Engineering (Electrical/ Mechanical) or equivalent;

• At least 2 years (4 years for Diploma) of experience inperforming maintenance works on Mechanical Systemespecially relating to air-conditioning & mechanical ventilation, water-cooled and air-cooled chilled system, fire protection/detection system, pumping system and building management system, preferably in institutional, educational, research or large scale commercial developments;

• Familiar with local Code of Practices, Building and Fire Safety regulations;

• Conversant in reading and interpreting architectural and M&E schematic drawings;

• Conversant in Microsoft Office and AutoCAD. Ability to use 3D perspective drawing software such as Sketch-up will be an added advantage;

• Working experience in the BCA GreenMark certification and/or sustainability-related projects (such as Solar PV systems, EV charging solutions, District Cooling, etc.) will be an added advantage.

• Excellent verbal and written communication skills and inter-personnel skills with the ability to communicate effectively across all levels and function well in a team.