Assistant Manager/ Manager (Workplace Experience) – Temp 1 year

Ministry of Digital Development and Information; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Ministry of Digital Development and Information in Singapore seeks a Project Assistant to support successful delivery of workplace renovation and office relocation projects through coordinated admin and project support across multiple phases.

The role involves coordinating logistics, site visits, meetings and stakeholder communications, while maintaining documentation and providing general administrative support to the Workplace Experience team.

Qualifications

• Diploma or equivalent in Business Administration, Project Management or related discipline.
• Experience in project coordination or workplace operations is advantageous.
• Strong organisational and time management skills are essential.
• Proficiency in Word, Excel, Outlook and PowerPoint required.

Responsibilities

• Support planning and coordination of renovation and office relocation activities across phases.
• Coordinate logistical arrangements and move schedules with stakeholders and vendors.
• Prepare project communications, agendas and minutes; monitor follow-up actions.
• Provide administrative support to the Workplace Experience team.

Education

Diploma in Business Administration or related

Project coordination experience

Time management

MS Office proficiency

Tools

Microsoft Office

Job description

What The Role Is

The Project Assistant supports the successful delivery of MDDI's workplace renovation and office relocation projects ongoing from now till 2028. Working closely with the Workplace Experience team, consultants, contractors and internal stakeholders, the role provides project coordination and administrative support to ensure renovation works, office moves and stakeholder communications are carried out efficiently across multiple project phases.

What The Role Is

The Project Assistant supports the successful delivery of MDDI's workplace renovation and office relocation projects ongoing from now till 2028. Working closely with the Workplace Experience team, consultants, contractors and internal stakeholders, the role provides project coordination and administrative support to ensure renovation works, office moves and stakeholder communications are carried out efficiently across multiple project phases.

What You Will Be Working On

Key Responsibilities

Project Coordination

• Support the planning and coordination of renovation and office relocation activities across multiple phases.
• Coordinate logistical arrangements, including swing spaces, furniture and equipment relocation, and move schedules.
• Monitor project timelines, follow up on action items and support the timely completion of project deliverables.

Stakeholder & Vendor Coordination

• Liase with internal divisions, consultants, contractors and service providers to facilitate project activities.
• Coordinate site visits, meetings, access arrangements and operational requirements.
• Assist in resolving day-to-day coordination and logistical issues arising during the renovation works.

Communications & Documentation

• Prepare and disseminate project communications, notices and updates to stakeholders.
• Coordinate meetings, prepare agendas, record meeting minutes and monitor follow-up actions.
• Maintain project documentation, including schedules, contact lists, inventories, communication records and other project-related documents.

Administrative Support

• Provide administrative and operational support to the Workplace Experience team.
• Assist with ad hoc tasks support Workplace Experience’s workplace initiatives and internal events.

What We Are Looking For

• Diploma or equivalent qualification in Business Administration, Project Management or a related discipline.
• Experience in project coordination, administration, workplace operations or a related field will be an advantage.
• Strong organisational and time management skills with the ability to manage multiple priorities.
• Proficient in Microsoft Office applications, including Word, Excel, Outlook and PowerPoint.

Desired Skills

• Proactive and adaptable, with the ability to work effectively in a fast-paced project environment.
• Strong coordination and stakeholder management skills.
• Detail-oriented with excellent organisational and problem-solving abilities.
• Able to work independently while contributing effectively as part of a team.
• Positive attitude with a willingness to learn and take initiative.

Please note that only shortlisted candidates would be notified.

For more information on careers in MDDI, please access the link (https://www.mddi.gov.sg/join-us/careers/life-at-mddi/). For more information on our job vacancies, please access Careers@Gov (https://www.careers.gov.sg/) and search for “MDDI” in the Search bar.