Assistant Manager / Manager, Fund Operations

Olive Asset Management; Singapore; In loco; SGD 60.000 - 90.000; Tempo pieno

Descrizione del lavoro

Olive Asset Management in Singapore is seeking a fund operations professional to manage day-to-day operations including subscriptions, redemptions, capital calls, distributions, and account administration.

The role requires coordinating with portfolio managers, finance, legal, and compliance, while liaising with custodians and fund administrators to ensure timely, accurate processing and a clear audit trail.

Competenze

• Bachelor's degree in Finance, Accounting, or related discipline required.
• Bilingual proficiency in Mandarin and English essential for internal and cross-region communication.
• Strong AI and digital tool proficiency with hands-on experience.

Mansioni

• End-to-end fund operations and ensure accurate, timely processing.
• Coordinate with Portfolio Managers, Finance, Legal, and Compliance to resolve exceptions.
• Liaise with custodians, fund administrators, nominees, brokers, external auditors, and other vendors, with clear tracking and audit trail.
• Support fund setup, amendments, reviews, and onboarding including custody and brokerage accounts.
• Maintain strong operational controls and risk awareness with checklists and reconciliations.
• Continuously learn and apply AI tools to improve productivity while ensuring human review and data handling.

Conoscenze

Bilingual Mandarin-English

AI proficiency

Execution & delivery

Stakeholder management

Formazione

Bachelor's degree in Finance, Accounting, Business

Descrizione del lavoro

• End-to-end fund operations: Manage day-to-day fund operational processes including subscriptions, redemptions, capital calls, distributions, payments, and bank account administration, ensuring accuracy, timeliness, and proper documentation.
• Cross-team coordination: Work closely with Portfolio Managers, Finance, Legal, and Compliance to ensure smooth execution and prompt resolution of exceptions.
• Service provider management: Liaise with custodians, fund administrators, nominees, brokers, external auditors, and other vendors; coordinate deliverables, follow-ups, and issue resolution with clear tracking and audit trail.
• Fund setup & change events: Support new fund launches, fund amendments/supplement reviews, and operational onboarding including custody and brokerage account opening.
• Operational controls & risk awareness: Maintain strong operational discipline (checklists, maker-checker where applicable, reconciliations/confirmations) and elevate risks or breaks in a timely manner.
• AI application & process improvement (core responsibility): Continuously learn and evaluate AI/automation use cases in fund operations; apply approved AI tools to improve productivity and quality while ensuring human review, traceability, and proper handling of sensitive data.
• Systems initiatives & standardization: Participate in system enhancements and workflow optimization projects, helping translate improvements into repeatable SOPs and driving continuous efficiency gains.
• Support additional operational tasks and projects as assigned.
• Hold a Bachelor's degree in Finance, Accounting, Business, or a related discipline.
• 2-3 years of relevant experience in fund operations, fund accounting, fund administration, custody/nominee operations, or related middle/back-office functions.
• Solid understanding of fund operational workflows; exposure to multiple fund strategies/structures (e.g., private markets, hedge funds, fund-of-funds) is a plus.
• Hold Singapore Permanent Resident status or Singapore Citizenship, in alignment with the regulatory and operational compliance requirements of this role.
• (The above eligibility requirement is set based on this role's involvement in MAS-regulated licensed business activities; all candidates meeting equivalent eligibility criteria are equally encouraged to apply.)
• Demonstrate bilingual proficiency in Mandarin Chinese and English, with the ability to conduct internal operational communication and team collaboration in Chinese and engage cross-regionally, liaise with external service providers, and write reports in English.
• Possess strong AI and digital tool proficiency, with genuine interest and hands-on experience in applying AI and automation to operational contexts; able to proactively identify optimizable processes and propose technology-enabled solutions.
• Demonstrate strong execution capability: detail-oriented, well-organized, able to multi-task, and comfortable working under time-sensitive deadlines.
• Demonstrate strong communication and stakeholder management skills; able to work effectively with both internal teams and external service providers.
• Demonstrate a proactive, problem-solving attitude with a strong teamwork mindset, willing to continuously learn and grow in a fast-paced environment.