Assistant Manager / Manager, Corporate Development (6-months Maternity Cover)

HYPERSCAL SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 33,000 - 56,000; Full time

Job summary

NVPC in Singapore is seeking an Executive Assistant to support the CEO on a 6-month maternity cover. You will manage priorities, coordinate meetings, draft notes, and assist with internal communications and stakeholder engagement.

This role requires at least 2 years in executive support, strong organizational and writing skills, and the ability to work independently while collaborating with the Head of Corporate Development on key initiatives.

Qualifications

• Bachelor's degree required.
• At least 2 years of experience in executive support.
• Strong organizational skills with attention to detail.
• Ability to multitask and adapt to changing work demands.
• Excellent writing and communication skills.
• Passion for NVPC's mission and values.

Responsibilities

• Support CEO in tracking tasks and priorities and flag red flags for resolution.
• Prepare pointers for CEO communications with NVPC staff and during events.
• Assist in creating and maintaining a knowledge management system for easy retrieval.
• Attend meetings and external engagements; take notes and prepare research when needed.
• Manage CEO's calendar with discretion; ensure meetings are staffed and prepared.
• Provide project management support to Head of Corporate Development to move initiatives from concept to completion.

Skills

Multitasking

Interpersonal skills

Communication skills

Writing skills

Organizational skills

Education

Bachelor's degree

Job description

COMPANY DESCRIPTION

NVPC is the national agency dedicated to growing a culture of volunteerism and philanthropy in Singapore. By engaging individuals, organisations, communities and leaders across the people, private and public sectors, we seek to create a more caring, inclusive, and compassionate society. Together, we envision Singapore as a City of Good, where everyone is able to give every day and everywhere (3Es), contributing their time, talent, treasure, ties and testimony (5Ts). Learn more at nvpc.org.sg.

RESPONSIBILITIES

Please note that this is a 6-months maternity cover. The job scope will entail:

Executive Support

1. Task & Priority Mgt: Support CEO in tracking tasks, monitoring organisational priorities and highlighting red flags and/or areas of concern for resolution.
2. Staff Comms: Prepare pointers for CEO communications with NVPC staff via email, Townhalls, etc.
3. Knowledge Management: Support CEO in creating document/knowledge management system for easy retrieval/reference.
4. Meetings: Attend meetings and external engagements with or for the CEO to take notes. Assist in preparation for meetings: conduct research, gather background material, and make analyses and recommendations where necessary.
5. Calendaring: Work with Executive Assistant to manage the CEO's calendar and proactively organise her time as required using discretion and judgement. Checks that CEO meetings are properly staffed and prepared, with meeting agenda/objectives in place and required attendees invited.
6. Stakeholder Support/Management: Ensure that important stakeholders are invited to NVPC's key events i.e. PVPA, etc;
7. Speaking/Writing/Media Engagements: Support CEO in evaluating speaking invitations to recommend those that have strategic positioning value for CEO and NVPC. Recommend assignment of Teams' support, and follow-up support to Teams. Support CEO in preparing pointers and responses for interviews and articles for publication in magazines, newspapers, etc.

Secondary Role - Project Management

1. Provide project management support to Head of Corporate Development to ensure projects are moved from conceptualization to completion, including coordinating and planning with stakeholders, monitoring and executing project deliverables

QUALIFICATIONS

• Bachelor's degree
• At least 2 years of relevant experience in executive support
• Strong organisational skills with keen attention to detail and ability to follow up systematically on a broad set of initiatives and decisions
• Ability to multitask and adapt to unexpected work demands
• Superb interpersonal and communication skills
• Excellent writing skills
• Passion for NVPC's mission and values
• Energetic, dynamic and positive attitude
• Good judgment and discretion towards sensitive information
• Able to work independently and collaboratively
• Takes personal ownership for work assigned