Executive Support & Project Lead (6-Month Maternity Cover)

NATIONAL VOLUNTEER AND PHILANTHROPY CENTRE (NVPC); Singapore; On-site; SGD 60,000 - 84,000; Full time

Job summary

NVPC is seeking an Executive Support professional to back the CEO and provide project management assistance. This 6-month maternity cover involves managing calendars, preparing communications, and supporting knowledge management for quick retrieval.

You will also coordinate meetings, engage with stakeholders, review invitations, and assist in preparing responses for media and articles. A Bachelor’s degree and 2+ years in executive support are required.

Qualifications

• Bachelor's degree required.
• At least 2 years of relevant experience in executive support.
• Strong organisational skills with keen attention to detail and ability to follow up systematically.
• Ability to multitask and adapt to unexpected work demands.
• Superb interpersonal and communication skills.
• Excellent writing skills.
• Passion for NVPC's mission and values.
• Energetic, dynamic and positive attitude.
• Good judgment and discretion towards sensitive information.
• Able to work independently and collaboratively.
• Takes personal ownership for work assigned.

Responsibilities

• Support CEO in tracking tasks, monitoring priorities and highlighting red flags.
• Prepare pointers for CEO communications with NVPC staff and at Townhalls.
• Support CEO in creating knowledge management system for easy retrieval.
• Attend meetings and external engagements; take notes and prepare analyses.
• Manage CEO calendar and ensure meetings are properly staffed with clear agendas.
• Ensure important stakeholders are invited to NVPC's key events.
• Assist in evaluating speaking invitations and preparing pointers for interviews.

Skills

Executive support

Organisational skills

Multitasking

Interpersonal skills

Communication skills

Writing skills

Passion for NVPC's mission

Energetic attitude

Judgment & discretion

Independent & collaborative work

Ownership of work

Education

Bachelor's degree

Job description

NVPC is seeking an Executive Support professional to back the CEO and provide project management assistance. This 6-month maternity cover involves managing calendars, preparing communications, and supporting knowledge management for quick retrieval.

You will also coordinate meetings, engage with stakeholders, review invitations, and assist in preparing responses for media and articles. A Bachelor’s degree and 2+ years in executive support are required.