Assistant Manager, Finance & Administration

GLOBAL SCHOOL OF TECHNOLOGY & MANAGEMENT PTE. LTD.; Singapore; In loco; SGD 60.000 - 90.000; Tempo pieno

Descrizione del lavoro

The Assistant Manager, Finance & Administration at GLOBAL SCHOOL OF TECHNOLOGY & MANAGEMENT PTE. LTD. supports financial and general administrative operations, including student fee billing, AR/AP, reconciliations, refunds, financial reporting, and procurement.

Collaborating with Student Admin & Services, Academic Affairs, management and external accountants, the role ensures complete records, proper approvals and effective internal controls for compliant operations.

Competenze

• Experience in finance/administration within educational institutions.
• Strong attention to detail and compliance mindset.
• Ability to manage multiple deadlines and escalate issues when needed.

Mansioni

• Finance operations: process receipts, payments, invoices and journal entries.
• Manage accounts receivable/payable, follow up on student fees and supplier invoices.
• Perform bank/cash reconciliations and assist month-end/year-end closing.
• Maintain audit-ready records and ensure retention and approvals.
• Oversee FPS, refunds, contracts and fee-related administration.

Descrizione del lavoro

Position Summary

The Assistant Manager, Finance & Administration supports the institution's management in the accurate, timely and compliant administration of the institution's finance and general administrative operations, including student fee billing and collection, accounts receivable and payable, reconciliations, refunds, financial reporting, procurement, office administration and regulatory recordkeeping.

The position works closely with Student Admin & Services, Academic Affairs, management, external accountants/auditors and relevant service providers to ensure that financial transactions and administrative processes are supported by complete records, appropriate approvals and effective internal controls.

A key responsibility is to maintain accurate, confidential and audit-ready finance and administrative documentation and to support the institution's compliance with applicable Skills and Workforce Development Agency (SWDA) EduTrust requirements, particularly EduTrust Guidance Document 4 (GD4)requirements relating to corporate administration, financial resources, student contracts, fee collection, the Fee Protection Scheme (FPS) and refunds.

The role requires a meticulous, service-oriented individual who can manage recurring deadlines, identify discrepancies, follow through independently, and promptly escalation financial or compliance exceptions.

Key Responsibilities

1. Finance Operations, Accounting & Reporting

• Process and record daily receipts, payments, invoices, credit notes, journal entries and other transactions accurately and within established timelines.
• Maintain accounts receivable and payable records; monitor outstanding student fees and supplier invoices and coordinate appropriate follow-up.
• Perform bank, cash, payment gateway and relevant ledger reconciliations; investigate and resolve discrepancies with supporting documentation.
• Assist with month-end and year-end closing, schedules, accruals, budget tracking, management reports and information required by external accountants or auditors.
• Maintain organised accounting records, approval trails and supporting documents in accordance with internal policies and applicable retention requirements.

2. Student Fees, Contracts, FPS & Refund Administration

• Coordinate with Student Admin & Services to verify approved course fees, payment schedules and student contract information before invoicing or collecting fees.
• Issue invoices and official receipts; record collections accurately against individual student accounts and reconcile student fee ledgers with bank receipts and relevant systems.
• Support the administration and monitoring of the Fee Protection Scheme (FPS), including timely submission or updating of required student and fee information, monitoring of insurance coverage and maintenance of FPS certificates and reconciliation records.
• Monitor fee collection arrangements and elevate potential breaches of applicable collection limits, contractual terms or FPS requirements.
• Process approved withdrawals, transfers, deferments and refunds in accordance within situational policies, applicable student contracts and regulatory requirements; maintain calculation worksheets, approvals, payment evidence and correspondence.
• Coordinate resolution of student fee queries and discrepancies professionally, ensuring complete case documentation and timely escalation of exceptions.

3. Procurement, Office Administration & Operational Support

• Coordinate purchasing requests, quotations, purchase orders, vendor documentation, deliveries and payment submissions under approved procurement and delegation-of-authority procedures.
• Maintain administrative registers and records for vendors, contracts, subscriptions, office supplies, assets and facilities-related expenses.
• Support day-to-day office administration, document filing, meeting coordination and correspondence with internal and external stakeholders.
• Assist with monitoring contract renewals, service-provider deliverables, insurance and other recurring administrative obligations.
• Handle confidential financial, staff and student information with appropriate access controls and data protection practices.

4. EduTrust GD4 Compliance, Controls & Audit Readiness

• Assist management in reviewing finance and administration procedures against applicable SWDA EduTrust GD4 requirements and the institution's approved policies.
• Maintain traceable, current and audit-ready evidence for student fee collection, FPS coverage and monitoring, refunds, financial resources, procurement and relevant corporate administrative controls.
• Conduct routine checks of invoices, receipts, student account balances, refund files, FPS records, reconciliations and approvals; track gaps and corrective follow-up.
• Prepare schedules, trackers, supporting documents and responses for internal reviews, external financial audits, EduTrust assessments and regulatory requests.
• Support m