HR, Finance & Admin Executive

CAPITAL COLLEGE OF THE ARTS, MANAGEMENT AND TECHNOLOGY PTE. LTD.; Singapore; Presencial; SGD 42 000 - 66 000; Tempo integral

Resumo da oferta

Capital College of the Arts, Management and Technology Pte. Ltd. seeks an HR, Finance & Admin Executive to manage daily HR operations, admin duties, and internal financial coordination.

You will liaise with an external accounting firm, handle payroll, audits, GST, and tax submissions, and ensure SWDA, MOM, IRAS, and ICA compliance. Key tasks include lecturer registration, recruitment, onboarding/offboarding, work passes, and FPSG reporting, with responsibility for student billing and vendor

Qualificações

• Diploma or degree in Business Administration, Accountancy, Finance, HR or related field.

Responsabilidades

• Lead PEI regulatory and HR management including lecturer registration via the GoBusiness portal.

Conhecimentos

HR operations

Payroll processing

Regulatory compliance

Liaison with external accounting firm

Attention to detail

Document handling

Communication

Organization

Formação académica

Diploma or Degree in Business Administration, Accountancy, Finance, HR

Ferramentas

GoBusiness portal

Descrição da oferta de emprego

Industry: Private Education Institution (PEI)

Location: Singapore

Employment Type: Full-Time

Job Summary

We are seeking a proactive and detail-oriented HR, Finance &Admin Executive to manage our institution’s day-to-day HR operations, administrative functions, and internal financial coordination. In this role, you will act as the primary internal liaison for our external third-party accounting firm—preparing financial documents, reviewing their outputs, and managing audit, GST, and tax submissions. You will also ensure strict operational compliance with the Skills & Workforce Development Agency(SWDA), MOM, IRAS, and ICA regulations.

Key Responsibilities

1. PEI Regulatory & HR Management

• Lecturer Registration & Compliance: Lead the registration, update, and deployment of all teaching faculty (Full-Time & Part-Time) via the GoBusiness portal prior to class commencement. Maintain updated lecturer files and academic qualifications.
• Recruitment & Staffing: Create and publish job advertisements, screen candidates, coordinate interviews, and conduct background/reference checks.
• Onboarding & Offboarding: Handle employment contracts, confirmation letters, staff orientation, and exit procedures.
• Work Pass & Immigration: Apply foreign worker passes (WP, S Pass, EP), renewals, cancellations, and ICA student pass compliance tracking.
• Payroll & Statutory Submissions: Process monthly payroll and timesheets for full-time staff and part-time lecturers.
• Ensure timely submission of data to CPF, IRAS (IR8A / IR21), Government-Paid Childcare Leave (GPCL), and NS Makeup Pay.
• Benefits: Annual leave and medical claims.

2. Finance Coordination & External Firm Oversight

Accounting Liaison & Document Handoff: Collect, organize, and verify all daily financial documents (invoices, receipts, expense claims, vendor bills, petty cash vouchers, and bank statements) and submit to accounting firm in a timely manner.

Review of Accounting Work: Review and verify monthly accounts, general ledgers, financial schedules, and trial balances prepared by the external accounting firm to ensure accuracy and completeness.

Audit, Tax & GST Oversight:

Act as the key point of contact for external auditors, tax agents, and the accounting firm during year-end financial audits, GST submissions, and corporate tax filings.

Prepare requested financial schedules, draft documents, and audit confirmations; review final tax/GST returns before management sign-off.

PEI Fee Refunds & Fee Protection Scheme(FPS): Strictly process and track student fee refund requests in accordance with the PEI Standard Student Contract and Skills & Workforce Development Agency (SWDA) regulations, ensuring all approved refunds are disbursed within seven (7) working days.

Student Billing & AR: Issue invoices and receipts for student course fees accurately.

Accounts Payable & Payments: Prepare payment list via online banking transfers or cash for vendor invoices, staff claims, and lecturer fees for management approval.

FPSG Reporting: Track, prepare, and submit monthly Fee Protection Scheme Group (FPSG) reports and student fee collection data to the designated FPS insurance provider in full compliance with EduTrust standards. Reconcile protected student fees against bank records.

3. General Administration & College Support

Maintain updated, audit-ready physical and digital employee records and financial files.

Support college-wide events such as orientation sessions, graduation ceremonies, and Skills & Workforce Development Agency(SWDA) compliance audits.

Manage office inventory, equipment procurement, and general facility upkeep.

Perform ad-hoc administrative, HR, or finance tasks assigned by Management.

Job Requirements

Qualification: Diploma or Degree in Business Administration, Accountancy, Finance, HR, or a related field.

Experience: Minimum 2–3 years of experience in HR, finance, or office administration. Prior experience in a Private Education Institution (PEI) in Singapore is highly preferred.

Accounting Oversight Skills: Strong foundational knowledge of accounting processes, GST, and tax requirements to effectively review the work of an external accounting firm.

Regulatory Knowledge: Familiarity with Skills & Workforce Development Agency (SWDA) guidelines, PEI Standard Student Contract, GoBusiness portal, EduTrust framework, MOM Employment Act, and IRAS regulations.

Attributes: High attention to detail, strong administrative discipline, excellent organizational skills, and strict adherence to regulatory deadlines.